Events Associate

Focus Financial Partners•St. Louis, MO

5d•$50,000 - $55,000

About The Position

Focus Partners Wealth is seeking an Events Associate to join our team! The Events Associate will aid the Events Team and support the orchestration of virtual and in-person events for wealth management advisors as well as their clients. This position is an integral part of team responsible for successful execution of events across the attendee journey—from pre- to post conference communications and measurement of success. We’re looking for a highly skilled Events Associate to make these gatherings effective, cost-efficient, and most importantly, memorable. The ideal candidate will have his or her hands full supporting the Events Team. This position requires the ability to learn and/or knowledge of virtual event platforms (such as Cvent, Zoom, Socio), strong project management skills, a willingness of supporting both in-person and online events. You will contribute to the complete planning and tracking of event programs, with assigned tasks assigned by the Events Manager and Head of Event Strategy.

Requirements

Bachelor’s Degree required
Exceptional interpersonal, verbal communication skills are required for interaction with various audiences and executives
Self-starter, capable of multitasking and managing time and multiple priorities effectively, with direction and support of Head of Event Strategy
Ability to remain calm under pressure without losing a customer-service oriented attitude
Capacity to embrace changing circumstances and handle appropriately
Ability to lift/carry 50 lbs. to support in event set ups
Ability and willingness to travel as needed

Responsibilities

With direction of Events Manager and/or Head of Event Strategy, coordinate the day-to-day administration of events and programs including placing orders, BEO review, monitoring vendors, travel planning, restaurant reservations, facilitating company attendees, monitoring registration, tracking RSVPs, answering questions and resolving issues.
Understand requirements for each event and act quickly to resolve problems
Support planning events with Events Manager which includes attention to financial and time constraints
Generate reports as needed for registration, housing, and to evaluate event’s success
Daily utilization of Cvent
Develop content for event materials and draft copy of invitations, registration, websites
Continued Education tracking and submission post event.
Create and maintain events page in Asana for project management tracking
Events marketing support for project management tasks, i.e., creation of marketing assets and materials such as invitations, conference signage, swag
Source and research vendors such as venues, caterers, transportation, etc. based on creativity, quality and cost
Adhere to budgets
Manage all event set-up, tear down, and follow-up processes.
Coordinate and manage HQ office events
Onsite event management assistance for conferences to include onsite support, changing signage, registration, and check-in
Catering Requests –research and order catering and meals for advisor requests as needed, for groups of 15+ attendees
Order and track internal associate gifts and client gift requests, including but not limited to marriage, baby, sympathy