Events Assistant Production Manager

JACOBS PILLOW DANCE FESTIVAL INC-posted about 3 hours ago
$24 - $26/Yr
Entry Level
Onsite • Becket, MA
101-250 employees
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The Events Assistant Production Manager (EAPM) works closely and collaboratively with the Events & Operations Production Manager (EOPM) to plan, prepare, and facilitate non-theater based programming. This includes but is not limited to the season opening Gala, on and off campus pop-up productions, community engagement events, donor and member receptions, daily pre-show talks, and weekly Pillow Talks. They are a member of a cross-departmental team that supports this activity and during the pre-season will meet regularly with all stakeholders to clarify and confirm all production requirements. During the Festival the EAPM participates in the set-up, execution, and take down of events and activities and takes the lead as main production point of contact as assigned by the EOPM.

  • Participate in the creation of an accessible and collaborative work environment that enables artists and technicians to create together positively and safely.
  • Participate in cross-departmental planning meetings as well as meetings with community stakeholders.
  • Collaborate with the EOPM on maintaining detailed paperwork including standard operating procedures, schedules, labor plans, and safety information.
  • Distribute paperwork and information to all stakeholders and members of the production staff in a timely and detailed manner.
  • Assist with the communication between production staff and all stakeholders.
  • Actively support work calls, rehearsals, performances, parties, pre-show talks, Pillow Talks, and receptions.
  • Attend all organizational, departmental and production meetings including a weekly All-Staff Meeting.
  • In the EOPM’s absence or as assigned supervise work calls, rehearsals, performances, parties, pre-show talks, Pillow Talks, and receptions.
  • Assist Patron Services in the planning for efficient movement of patrons into the venues and coordinate with backstage personnel on starting times, late seating pauses, intermissions, etc.
  • Assist the EOPM and the Facilities, Safety, and Security team in determining appropriate capacity, groundplans, and egress plans for all on and off site events and rentals.
  • Under the general direction of the DoTP, assist with coordination of emergency response for staff and patrons in the event of an emergency or extreme weather.
  • Complete Adult/Child CPR, First Aid, Cultural Competency, and required Safety training.
  • Assist and support other departments, including non-production departments, as needed.
  • 2+ years of professional experience in production management, stage management, or other technical theater leadership.
  • Knowledge of general theatrical production systems and standard operating procedures.
  • Strong knowledge and experience with the Google App suite.
  • Willingness to learn.
  • Ability to work proactively, creatively, flexibly, kindly, safely, and collaboratively.
  • Experience working and/or teaching in a performing arts educational environment.
  • Knowledge and experience in dance production management.
  • Experience working outdoors or in non-traditional venues.
  • Knowledge and experience with production software including lighting, sound, and drafting applications.
  • Knowledge of production-related health & safety best practices/concerns and ability to identify and correct potential hazards.
  • Three meals a day, free access to classes, performances, talks, and studio usage.
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