Events and Volunteer Coordinator

Salvation Army USA-posted 3 months ago
Full-time
Buffalo, NY
5,001-10,000 employees
Religious, Grantmaking, Civic, Professional, and Similar Organizations
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The Events and Volunteer Coordinator will be responsible for managing all stages of event management, from conception to implementation to post-event evaluation. This role involves strategic planning in collaboration with the development director and BAS leadership to define event goals, target audiences, and alignment with the organization's mission and fundraising targets. The coordinator will develop comprehensive event plans, timelines, and budgets.

  • Manage all practical aspects of events including logistics and operations.
  • Research, propose, and secure appropriate venues based on budget and event needs.
  • Identify, negotiate with, and contract various vendors such as caterers and photographers.
  • Develop, track, and manage event budgets to ensure financial targets are met.
  • Create detailed timelines and ensure all tasks are completed on schedule.
  • Identify potential risks and develop contingency plans.
  • Ensure all events comply with relevant regulations and organizational protocols.
  • Develop and execute marketing strategies to promote events.
  • Handle registrations, ticketing, guest lists, and send out updates.
  • Research, cultivate, and solicit new and existing donors and corporate sponsors.
  • Support donor relations and ensure proper acknowledgment of sponsors.
  • Manage silent or live auctions, including soliciting donations and overseeing the auction process.
  • Contact stores and kettle sites to secure locations for the Red Kettle Campaign.
  • Coordinate with the Volunteer coordinator for recruitment, training, and managing volunteers.
  • Develop and maintain a database of all participating volunteers using SalesForce.
  • Supervise seasonal volunteers for various events.
  • Prepare and send thank you letters to all participating volunteers.
  • Oversee all aspects on the day of the event, ensuring smooth operations.
  • Measure event success against established benchmarks and gather feedback.
  • Prepare reports on event outcomes and financial performance.
  • Experience as a volunteer is helpful.
  • Excellent oral and written communication skills.
  • Ability to plan and organize activities within the agency's framework.
  • Leadership skills with the ability to motivate donors and sponsors.
  • Capacity for risk-taking, creative thinking, and innovative ideas.
  • Proficiency in Word, Excel, PowerPoint, and experience with fundraising tracking software.
  • Valid driver's license that meets The Salvation Army's insurance requirements.
  • Accessible vehicle.
  • Generous time off including 14 paid holidays, up to 3 personal days, vacation time, and sick time.
  • Employer funded Pension Plan after 1 year of continuous employment.
  • Comprehensive Health Care Coverage with low cost employee premiums.
  • Company Paid Basic Term Life Insurance for Employee.
  • Long Term Disability Insurance.
  • Eligibility for supplemental insurance plans including Short Term Disability and AFLAC.
  • Flexible Spending Account.
  • Eligibility for Federal Student Loan Forgiveness Program.
  • Tax Deferred Annuity (403B).
  • Christmas Bonus.
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