Events and Sales Administrative Assistant, MEET Las Vegas

American Payroll Institute Inc • Las Vegas, NV

2d • Onsite

About The Position

The Events and Sales Administrative Assistant supports the sales, event services, and education departments of MEET Las Vegas and PayrollOrg (PAYO). The successful candidate performs administrative duties which support the general operations. The Administrative Assistant works in a sales and customer service environment.

Requirements

• High school diploma or general education degree (GED) required.
• One year of experience in an administrative support role.

Nice To Haves

• Previous experience in hospitality.
• Associate’s degree in hospitality.
• Experience in creating effective marketing and promotional collaterals.
• Knowledge of hospitality, events or similar industry.
• Experience with client relation management software or event diagramming, seating and design platforms (TripleSeat and/or Social Tables platforms).

Responsibilities

• Provide general administrative support to daily operations
• Answer and direct phone calls; greet visitors and conduct venue tours as needed
• Respond to and resolve administrative inquiries
• Draft, proofread, and edit documents and correspondence
• Manage event supplies and inventory, coordinating with vendors as needed
• Maintain records and documentation in accordance with procedures
• Coordinate calendars, meetings, and appointments; take meeting minutes as needed
• Prepare expense reports and invoices for review and approval
• Perform exam proctoring
• Update data, including menus, vendor offerings and price adjustments in CRM
• Assist the Sales team with event proposals, contract, event orders, floor plans and diagrams ensuring accuracy and attention to detail.
• Prepare and assemble sales materials and presentations
• Schedule and coordinate site inspections; ensure facility readiness
• Send follow-up communications after site inspections and tradeshows
• Maintain calendar of contracted services
• Maintain client records and update the CRM database; generate reports as needed
• Respond to incoming event inquiries and leads via phone/email and daily review lead generating sites
• Provide general administrative support for the Sales Team and Operations teams as needed

Benefits

• Competitive salary based on experience
• Eligible for discretionary bonus
• Medical insurance: with substantial employer contributions toward premiums, depending on selected plan.
• Retirement: Eligible for company-sponsored pension plan after 3 years of employment. 401K available for employee contribution.
• Company-paid insurance: Life, LTD, and AD&D
• Paid time off: PTO, Sick time, paid holidays, and a company-wide break from Christmas through New Year.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED