Events and Operations Manager

Peninsula School Of Art-posted 7 months ago

Full-time • Mid Level

Fish Creek, WI

Educational Services

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As the Events and Operations Manager, you will support donor engagement, public programming, community outreach, and operational coordination. You will plan and execute events ranging from artist talks to major fundraisers like the Door County Plein Air Festival and manage volunteers who are integral to PenArt's welcoming and inclusive environment. Additionally, you will oversee event technology and operational logistics, working closely with Ingwersen Property Management and internal teams to ensure an excellent visitor experience.

Plan and implement a wide range of events in coordination with the Director of External Affairs and Artistic Director, including donor cultivation and stewardship events, exhibition openings and gallery receptions, public programs and artist talks, campus-wide and seasonal community events, and fundraising events.
Collaborate with team members to ensure event goals align with organizational objectives.
Manage logistics from planning through execution: scheduling, vendor coordination, catering, setup, registration, and on-site support.
Develop timelines, checklists, and promotional strategies in coordination with the Director of External Affairs.
Ensure a welcoming, organized, and professional experience for guests, artists, donors, and volunteers.
Recruit, train, schedule, and manage volunteers for events, programs, and daily operations across departments.
Maintain and update the volunteer database, tracking participation and hours.
Cultivate a positive, inclusive, and engaged volunteer community.
Implement strategies for volunteer recognition, retention, and appreciation.
Manage event technology and other software platforms, including Microsoft Office Suite, ClickBid, and Shopify.
Coordinate operational logistics at the new Ingwersen property, including scheduling and maintaining part-time summer gallery hours at the Sister Bay campus, managing visitor experience, and ensuring facilities are prepared for events, exhibitions, and daily programs.
Oversee facility rentals: communicate with renters, manage scheduling, and ensure proper setup and maintenance of spaces.
Support cross-departmental collaboration to improve system integration and enhance operational efficiency.

Associate's degree or equivalent experience in Events Management, Arts Administration, Nonprofit Management, Hospitality, or a related field.
Minimum of 3-5 years of experience in event planning, operations, hospitality, or volunteer coordination, preferably in a nonprofit or arts organization.
Strong organizational and project management skills with attention to detail and the ability to manage multiple priorities.
Excellent interpersonal and communication skills with a passion for working with diverse groups of people.
Proficiency with relevant technology platforms, including Microsoft Office, ClickBid, Shopify, and Neon One or other similar fundraising software.
Demonstrated ability to work independently and collaboratively in a fast-paced, team-oriented environment.
Enthusiasm for the arts and PenArt's mission.

5 Day work schedule May through October (Tuesday through Saturday)
4 Day work schedule November through April
Generous Paid Time Off
Paid Holidays with a paid winter break
Simple IRA plan
Professional Development Opportunities
Ability to live and work in beautiful Door County, WI

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