Events and Operations Coordinator, Baylor Washington D.C.

Baylor University • Waco, TX

12h • Onsite

About The Position

The Events and Operations Coordinator, Summer Fellowship for Religion and Social Life, will support the mission and vision of Baylor University for the Summer Fellowship for Religion and Social Life program by facilitating program execution in D.C. This is a contract, 16-week position that will be responsible for Summer Fellowship programing, operations, reporting, and student care in D.C. from May-August of 2026. A bachelor’s degree is required. A bachelor’s degree and up to three years of relevant work experience are preferred.
A successful Program Associate will be detail-oriented and able to see how executing operational tasks with excellence serves the larger mission of student and program success. Their precision should be matched with a relational savvy and emotional intelligence, and an ability to connect with a variety of stakeholders from students to alumni to high-profile speakers. They should be comfortable working on a small team with little supervision and demonstrate confidence in their task management, relational tact, and problem-solving ability.
A bachelor’s degree and less than one year of relevant experience are required, while three years of experience is preferred. This position is located in Washington, D.C., and is temporary.
Applicants must be currently authorized to work in the United States on a full-time basis.

Requirements

• A bachelor’s degree is required
• Less than one year of relevant experience is required
• Applicants must be currently authorized to work in the United States on a full-time basis.

Nice To Haves

• A bachelor’s degree and up to three years of relevant work experience are preferred.
• Three years of experience is preferred.

Responsibilities

• Plan and implement an eight-week undergraduate fellowship with the direction of the Program Director
• Work closely with the Program Director to ensure program success
• Implement weekly program schedule
• Ensure smooth execution of Tuesday-Thursday classroom seminars
• Liaise with seminar speakers on travel, logistics, and payments
• Manage financial and logistical aspects of catering two meals a day, three days a week (more as needed)
• Plan and execute weekly professional development workshops, volunteer opportunities, and site visits to partner organizations around Washington, D.C. on Fridays, including student transportation and stakeholder interactions
• Facilitate weekly Wednesday night vocational dinners with speakers
• Oversee student orientation and onboarding
• Coordinate logistical elements of the program including extracurricular event planning, student housing and transportation, speaker coordination, and student communication from hiring on
• Liaise between all program stakeholders, including students, Baylor staff, housing partners, contractors, speakers, and program alumni
• Build and maintain relationships with students, including managing all after hours emergencies and communications outside of standard work hours
• Manage program financial processes, including vendor registration, payments, revenue and invoices, receipts/reimbursements, contracts
• Compile and submit expense reports for Program Director and other program expenses
• Write and facilitate an exit survey for program participants, with the supervision of the Program Director
• Compile a comprehensive report using survey data and student quotes to provide to the University and program donors within two weeks of program completion
• Coordinate engagement with RSL program alumni, staff, and friends of the program in D.C. and in Waco
• Work with Baylor in Washington program team ensuring cross-program and office space collaboration
• Maintain cooperative working relationships with parents, staff, and other University personnel
• Perform all other duties as assigned to support Baylor’s mission.
• Ability to comply with University policies
• Maintain regular and punctual attendance

Benefits

• As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions.
• Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.

What This Job Offers

• Career Level: Entry Level