Events and Digital Communications Coordinator

Pikes Peak State College-posted about 1 month ago
Full-time • Entry Level
Colorado Springs, CO
Religious, Grantmaking, Civic, Professional, and Similar Organizations
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The coordinator will manage the coordination, communication, and digital integration of institutional events to ensure accuracy, visibility, and compliance across platforms. This position serves as the central point of contact for event scheduling, data management, maintaining information in AdAstra and related systems to support efficient operations and public engagement. The coordinator collaborates with departments including Facilities, ITSS, Instructional Services, and Marketing to align logistical, promotional, and technical needs. The coordinator supports the timely promotion of events through digital channels, and maintains consistent, accessible event information across internal and external platforms. By analyzing scheduling data and refining workflows, this role contributes to improved efficiency, transparency, and strategic communication within the college's event management ecosystem.

  • Serve as primary liaison among event requestors, administrative offices, and service providers for campus event coordination.
  • Maintain event information in AdAstra or equivalent scheduling platforms, ensuring accuracy and timeliness across internal calendars, public listings, and community event resources.
  • Verify data consistency and resolve discrepancies to sustain reliable scheduling and reporting systems.
  • Promote facility usage in accordance with SP 16-60a to include college and public events.
  • Maintain compliance with college and state procedures.
  • Coordinate equipment and space with vendors and college departments such as ITSS and Facilities.
  • Prepare appropriate and timely communication.
  • Coordinate official function forms, vendor payments, catering, parking, etc.
  • Generate and analyze reports on event scheduling, facility utilization, and communication effectiveness.
  • Provide data-driven insights to support operational planning, resource allocation, and continuous improvement in event management practices.
  • Route approved event details to the Marketing team and internal communication channels to support timely promotion and audience engagement.
  • Coordinate with communications staff to ensure events are accurately represented across digital and print platforms.
  • Maintain event-related content and resources on internal and public-facing digital platforms, ensuring information is current, accessible, and aligned with institutional standards.
  • Partner with web and marketing teams to enhance event visibility and user experience.
  • Develop and document consistent workflows for scheduling and communication across departments.
  • Recommend and implement improvements to increase efficiency, clarity, and user satisfaction.
  • Completed Associate's degree or completed Bachelor's degree in Communications, Business, Event Management, or closely related field.
  • Two years of professional level experience coordinating complex scheduling, project management, or communication workflows.
  • Proficiency with event scheduling systems such as AdAstra.
  • Proficiency with Microsoft Office Suite (i.e. Outlook, Excel, Word, PowerPoint, Teams).
  • Strong organizational, analytical, and problem-solving skills.
  • Experience in higher education or public-sector environments.
  • Familiarity with CRM, content management, and workflow automation systems.
  • Experience managing event calendars, digital signage, or community listings.
  • Understanding of institutional compliance processes and billing policies.
  • Strong cross-functional communication and project management abilities.
  • Experience with platforms such as Modern Campus CMS, EAB Navigate, or Recruit CRM.
  • Bilingual in English and Spanish.
  • PERA retirement benefits.
  • Colorado Family and Medical Leave Insurance (FAMLI) English Spanish
  • Medical, Dental, and Vision insurance coverage.
  • Life and Disability Coverage.
  • Flexible Spending Accounts.
  • Paid Holidays.
  • Tuition Reimbursement.
  • Accrued Annual and Sick Leave.
  • Some positions may qualify for Public Service Loan Forgiveness Program.
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