Events and Catering Coordinator

Splendido•Oro Valley, AZ

About The Position

We are seeking a highly organized and detail-oriented Events Coordinator to join our dynamic Engagement Team. The ideal candidate will be responsible for coordinating all aspects of internal and private events & catering from initial inquiries to execution. This role requires exceptional communication skills, a knack for logistics, technology skills across multiple platforms, and a passion for delivering outstanding customer service.

Requirements

Proven experience in event planning, catering coordination, or a related field
Strong organizational and multi-tasking skills with an eye for detail
Excellent communication and interpersonal skills
Ability to work under pressure and manage multiple projects simultaneously
Proficiency in event management software and Microsoft Office Suite
Flexibility to work evenings, weekends, and holidays as required

Nice To Haves

Familiarity with Microsoft Word Suite, Canva, & Pxier
Experience in high volume event environments

Responsibilities

Serve as the primary point of contact for private events and catering inquiries
Work closely with their Engagement Team members and Manager to book events, coordinate booking schedule, and coordinate any catering associated with these events
Respond promptly to private event requests and all catering requests by providing detailed information about our services, venue options, menus and availability
Collaborate with clients and residents to understand their event needs, preferences, and budget
Culinary team coordination to get customized menus that align with the client expectations and dietary
Coordinate menu approvals between clients and culinary
Ensure timely communication of catering details to relevant experience centers
Oversee the reservation and scheduling of event spaces, ensuring optimal utilization of resources
Coordinate with the hospitality/concierge and housekeeping teams for room setup, including layout, design, décor, and audiovisual requirements
Maintain an up-to-date calendar of events and room bookings
With Engagement Manager – develop event timelines and production scheduled for resident engagement and private events
Coordinate the setup, execution and breakdown of events, ensuring all components are flawlessly
Liaise with vendors, culinary, suppliers, and team members to ensure smooth event operations
Schedule will be coordinated with Engagement Team Manager and additional duties such as booking speakers or input into monthly engagement catalog as needed
Facilitate weekly BEO meetings
Build and maintain strong relationships with residents/clients ensuring their needs and expectations are met or exceeded
Conduct post-event evaluations to gather feedforward and identify areas or
Address any issues or concerns promptly and professionally
Establishes, operationalizes, engages team members in, and sustains a Quality Assurance Process Improvement process

Benefits

Mather offers a competitive benefits package.
Team members are eligible for:
A generous paid time off (PTO) program including vacation days/personal days, sick days, and holidays. This is an “earn-as-you-go” plan that rolls over year to year, offering long- and short-term flexibility.
A 401(k) program with per pay-period employer match and annual employer contribution (available to those age 21 or better)
Convenient, subsidized parking (or public transportation for certain locations)
Wellness Spending Account: up to $300 available annually for Wellness related expenses such as gym memberships, financial planning, etc.
Benefits-eligible team members can take advantage of:
Medical, dental, and vision plans
Paid Parental Leave
Adoption Assistance Reimbursement
Tuition reimbursement for continuing education
Extended illness benefits
Employee wellness programs
Short- and long-term disability insurance
Life insurance is available to benefit eligible team members.
Benefits are subject to change without notice. Benefits details dependent on employment status.