Event & Vendor Operations Manager

Marvel Marketers

12d

About The Position

We are seeking an experienced Event Operations Manager / Event Project Manager to lead the planning, production, and execution of large-scale global events, developer programs, and multi-channel content initiatives. This role combines event operations, program management, and vendor oversight to ensure flawless delivery of high-impact experiences. The ideal candidate is proactive, highly organized, comfortable navigating ambiguity, and skilled at managing multiple complex workstreams.

Requirements

Bachelor’s degree.
3–5+ years of experience in event management, program management, or large-scale project management.
Experience managing complex projects with multiple stakeholders and cross-functional dependencies.
Strong understanding of event logistics and end-to-end event production.
Proven ability to manage virtual, hybrid, and in-person events at scale.
Excellent verbal and written communication skills, including experience communicating with senior leadership.
Strong organizational, project management, and multitasking abilities.
High attention to detail and accuracy.
Proficiency with productivity and project management tools (e.g., Google Workspace, Microsoft 365, Asana, Airtable, etc.).
Ability to work independently and in fast-paced, ambiguous environments.
Commitment to inclusive event practices and accessibility.

Responsibilities

Event & Program Management
Lead end-to-end production and operations for multiple developer- or industry-focused events, including virtual, hybrid, and in-person experiences.
Coordinate cross-functional partners such as event production agencies, creative teams, video teams, social, design, and localization.
Manage stakeholder communication, run planning meetings, and provide status updates throughout the project lifecycle.
Develop project scopes, timelines, budgets, and detailed plans for each event.
Ensure all teams hit milestones, identify risks, and implement mitigation strategies.
Produce post-event reporting, insights, and recommendations.
Vendor & Stakeholder Management
Serve as the central point of contact for internal stakeholders and external vendors.
Oversee vendor performance, alignment, and integration across all event components.
Support contract and scope management, including SOWs, POs, invoices, and change requests.
Provide regular updates to senior leadership and ensure clear information flow across teams.
Operational Infrastructure & Tools
Build and manage organizational systems such as trackers, schedules, documentation, and operational hubs.
Handle guest registration, speaker coordination, content tracking, and other event logistics.
Manage communications workflows, approvals, and stakeholder updates.
Continuously refine processes, templates, and best practices to increase efficiency and scalability.
Executive & Cross-Functional Support
Prepare materials, agendas, and recaps for executive-level meetings.
Draft, edit, and distribute communications, presentations, and event documentation.
Ensure accurate, timely reporting of event updates, decisions, and action items.