Event Technology Coordinator

First Global Management Services•Jersey City, NJ

3d•$55,000 - $70,000•Hybrid

About The Position

We are on the lookout for exceptional candidates to join our talent pipeline! As we continue to grow, we want to connect with forward-thinking individuals who share our passion for events and who are ready to make a significant impact. While we do not have an immediate opening, we do expect roles to open in the near future. #LI Building A Brand Starts With Our Story FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer. Learn more at www.firstagency.com Location: Jersey City, NJ / Hybrid (3 days in office, subject to change at any time), must reside in tri state area to commute to work. What You Would Get To Do: The Event Technology Coordinator is responsible for assisting the event technology team with registration websites and database management, ensuring consistency in information, accuracy of new and existing data, and list generation. This role may also need to provide support to the event delivery team needing assistance with event and meeting coordination. Limited domestic and/or international travel may be required with this role. Your Contributions Support the team with event registration websites, app builds and all technological aspects of our events Database management to ensure consistency in information, accuracy of new and existing data, and list generation Effectively communicate with internal and external clients via available communication lines, responding to all client queries within the agreed service level agreements Assist in contacting clients for relevant information pertaining to the event Coordination of name badges, tent cards, place cards, departure notices, email confirmations, agenda, signage etc. where appropriate Lead onsite registration procedures, including training temp staff and monitoring attendee participation. Travel periodically to oversee attendee logistics and registration for offsite events. Create and distribute post event client surveys List manipulation to provide team members with relevant registration data, year on year statistics, and insight into varied elements and event analytics Track and maintain time spent to projects to accurately reflect the work being done What We Are Looking For Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST . Please contact [email protected] if you need an accommodation at any stage of the recruitment process. As part of the interview process, you might be asked to complete a short-written assessment to demonstrate your skill set. We encourage you to contact [email protected] if you need an accommodation at any stage of the recruitment process.

Requirements

1+ years’ of related experience in Event Technology and Marketing, including internships in a related field
Bachelor's Degree preferred
Intermediate proficiency in Microsoft Office, with a focus on Excel
Experience with registration website platforms such as Cvent, Splash, Certain, Aventri, Eventbrite other registration website platforms preferred, but not required
General knowledge of HTML and CSS is a plus, but not required
Able to manage multiple projects simultaneously
Good written and oral communication skills at all levels
Motivated, self-starter, ability to take direction and work independently; ability to think innovatively
Flexible and willing to work outside of normal business hours (evenings, weekends) and travel (10-20%) when required to be on-site at events

Nice To Haves

Experience with registration website platforms such as Cvent, Splash, Certain, Aventri, Eventbrite other registration website platforms preferred, but not required
General knowledge of HTML and CSS is a plus, but not required

Responsibilities

Support the team with event registration websites, app builds and all technological aspects of our events
Database management to ensure consistency in information, accuracy of new and existing data, and list generation
Effectively communicate with internal and external clients via available communication lines, responding to all client queries within the agreed service level agreements
Assist in contacting clients for relevant information pertaining to the event
Coordination of name badges, tent cards, place cards, departure notices, email confirmations, agenda, signage etc. where appropriate
Lead onsite registration procedures, including training temp staff and monitoring attendee participation.
Travel periodically to oversee attendee logistics and registration for offsite events.
Create and distribute post event client surveys
List manipulation to provide team members with relevant registration data, year on year statistics, and insight into varied elements and event analytics
Track and maintain time spent to projects to accurately reflect the work being done

Benefits

Medical, Dental & Vision which includes the option of a high-deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.