Event Supervisor (Part Time)

Spokane Public Facilities District • Spokane, WA

9h

About The Position

This position is Part Time. Evenings and Weekends.

NATURE OF WORK:
Responsible for all aspects of the presentation of events in the facilities. Has broad authority to ensure the event is successful working closely with event presenters and user groups.

SUPERVISION:
Expected to function in an independent manner, reporting unusual cases to the supervisor. Reports to the Director of Event Serves. Supervises on-site personnel and contract services are essential to proper operation of the facilities during an event.

PRIMARY DUTIES:
Regular contact with inside and outside sources in conjunction with the planning for and providing services needed by facility users.
Supports Event Managers with assisting with closing out their events and clearing the building after each event is completed.
Assures readiness of items needed for events and performances in facilities.
Consults with meeting planners and promoters to gather information to distribute to staff regarding the needs of the event.
Inform groups utilizing the facilities as to the rules and safety precautions required in operating events.
Implements the District’s event policies.
Utilizes Momentus, an event management software.
May assist with event planning.
Promotes both internal and external guest services, including fellow employees, contract service providers, event planners and event attendees.
Required to work odd or unusual hours as needed to complete the essential job functions or as assigned by supervisor.
Work hours typically average more than 40 hours per week and may include extended hours in a day, anytime of day/night, weekends, and holidays.
Performs related work as assigned.

Requirements

• Graduation from an accredited four-year college or university with a related degree plus two or more years of experience in event management, at least one year working for the District is preferred. Experience in event management may be substituted for education on a year-to-year basis.
• Knowledge of modern principles and practices of business management in regard to production, event operation and facilities management.
• Considerable independent professional judgment is exercised in solving problems within the assigned work area.
• Work is medium in nature but does require concentrated attention to prevent errors and is performed under normal working conditions.
• Ability to analyze operating conditions and problems and recommend or take appropriate action.
• Ability to express self clearly and concisely electronically, orally and in writing. Ability to establish and maintain effective relationships with facility users, contract services, District staff, District Board, and general public.
• Ability to communicate effectively with District staff and contracted services to ensure event success

Nice To Haves

• at least one year working for the District is preferred

Responsibilities

• Responsible for all aspects of the presentation of events in the facilities.
• Ensure the event is successful working closely with event presenters and user groups.
• Function in an independent manner, reporting unusual cases to the supervisor.
• Supervises on-site personnel and contract services are essential to proper operation of the facilities during an event.
• Regular contact with inside and outside sources in conjunction with the planning for and providing services needed by facility users.
• Supports Event Managers with assisting with closing out their events and clearing the building after each event is completed.
• Assures readiness of items needed for events and performances in facilities.
• Consults with meeting planners and promoters to gather information to distribute to staff regarding the needs of the event.
• Inform groups utilizing the facilities as to the rules and safety precautions required in operating events.
• Implements the District’s event policies.
• Utilizes Momentus, an event management software.
• May assist with event planning.
• Promotes both internal and external guest services, including fellow employees, contract service providers, event planners and event attendees.
• Required to work odd or unusual hours as needed to complete the essential job functions or as assigned by supervisor.
• Performs related work as assigned.

Benefits

• Option of electing medical and dental coverage depending on average hours worked
• Paid Time Off
• Washington State Retirement – depending on position and hours worked
• Employee Assistance Program

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees