Event Specialist, Emerging Companies and Venture Capital & Intellectual Property

Lowenstein Sandler • New York, NY

47d • $80,000 - $85,000 • Hybrid

About The Position

The ECVC & IP Event Specialist is responsible for supporting the execution of all ECVC & IP events, ensuring alignment with firm objectives and industry best practices. Acting as a bridge between the Event Supervisor and event assistants/coordinators, this role helps oversee event workflows, ensure consistency in processes, and maintain high standards of client service. The Event Specialist contributes both planning expertise and hands-on execution while helping to shape internal event operations and best practices.

Requirements

• Ability to work and thrive in a fast-paced, deadline-driven environment.
• Strong organizational and project management skills
• Excellent written and verbal communication skills
• Detail-oriented with ability to manage multiple projects simultaneously
• Client-service oriented with a positive, can-do attitude
• Team player with ability to work collaboratively across departments
• Proficient in Microsoft Word, Excel, and PowerPoint
• Ability to work independently and meet tight deadlines
• Professional appearance and demeanor at all times
• Flexibility to adapt to changing priorities and requirements
• Bachelor's degree required
• 4-6 years of events coordination experience, preferably in a law firm or other professional services setting

Nice To Haves

• Experience with event management software and registration platforms preferred

Responsibilities

• Develop and implement event strategies to achieve financial, operational, and event objectives.
• Mentor and develop event team members by providing guidance, examples, and feedback.
• Support the Event Supervisor in executing departmental workflows, processes, and standards.
• Serve as a lead point of contact for internal departments when the Event Supervisor is unavailable.
• Establish timelines, project plans, and task assignments for each event.
• Ensure all event documentation (timelines, checklists, templates, budgets, etc.) is accurate, up to date, and consistently maintained.
• Identify opportunities to streamline processes and standardize event procedures.
• Track key event metrics (attendance, cost, outreach effectiveness, vendor performance, etc.).
• Collaborate with attorneys and their assistants on client and VentureCrush events.
• Lead, train, and support the event team—including the coordinator and assistants—through pre-event planning, day-of logistics, and post-event wrap-up.
• Serve as final reviewer on invitations, written materials, and related event communications.
• Manage and oversee event inboxes (responding to emails, tracking RSVPs, etc.).
• Maintain event checklists to ensure all tasks and deadlines are met.
• Secure venues and schedule internal space for events.
• Coordinate with departments across offices, including Catering, Office Services, IT, and Reception.
• Attend events and work overtime as needed; must be willing to travel between New York, New Jersey, and Palo Alto.
• Ensure guest needs are anticipated and met throughout the event lifecycle.
• Conduct post-event evaluations, analyze feedback, and identify areas for improvement.
• Create searches, run reports, and update information in the firm’s CRM system.
• Research and update contact information as needed to ensure data accuracy.
• Coordinate with attorneys and administrative assistants to develop and confirm invite lists.
• Manage multiple events simultaneously with precision and exceptional attention to detail.
• Collaborate with firm staff as needed to support event execution.
• Coordinate ordering and inventory of event supplies.
• Demonstrate working knowledge of CRM and event-management software.
• Perform other duties as assigned.

Benefits

• Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees