Event Site Coordinator - Conference Center

Sinclair Community College • Dayton, OH

437d • $38,792 - $38,792

About The Position

The Event Site Coordinator at Sinclair Community College is responsible for ensuring the seamless execution of events at the Conference Center. This role serves as the primary point of contact for clients, managing event logistics, setup, service, and technical support to deliver exceptional guest experiences. The coordinator plays a crucial role in creating memorable events that exceed client expectations while collaborating with the Operations Team to enhance overall service quality.

Requirements

• Minimum of a high school degree or equivalent required, associate's degree in hospitality management or related field preferred.
• Minimum of 1-3 years' experience in a related field required.
• Certification in event planning (CMP, CSEP Meeting and Event Planning Certificate) preferred.
• Strong attention to detail and problem-solving skills required.
• Ability to work independently and as part of a team.
• Ability to multitask and prioritize effectively.

Nice To Haves

• Associate's degree in hospitality management or related field preferred.
• Certification in event planning (CMP, CSEP Meeting and Event Planning Certificate) preferred.

Responsibilities

• Provide day-to-day operations of the Conference Center facility and events to ensure seamless and efficient operations.
• Coordinate with auxiliary departments to provide exceptional guest satisfaction by delivering accurate facility setups, meeting multimedia needs, ensuring catering quality, and more conference services.
• Ensure proper setup of the Conference Center floor, managing technology and stage requirements for events.
• Coordinate guest and vehicle traffic flow, create and deliver signage, and branding within the Conference Center.
• Work with Public Safety to ensure the safety and security of all guests and staff, maintaining cleanliness standards throughout the facility.
• Utilize multimedia equipment and services to support events.
• Support Operations Manager regarding invoicing, charges, and accounts receivable.
• Provide setups and teardowns of event spaces to meet client needs.
• Provide box office operations support for ticket sales and event registrations.
• Coordinate vendor operations within the Conference Center.
• Lead and execute special projects to enhance the Conference Center's offerings.
• Supervise and manage student workers, volunteers, interns, and work/study programs to support Conference Center operations.
• Other duties as assigned.

Benefits

• Tuition waiver for employee and dependents for all Sinclair courses and programs.
• Support for continued professional development, including tuition reimbursement for other universities and colleges.
• OPERS pension participation, with 14% employer contribution.
• 4+ weeks of personal and vacation leave, 3+ weeks of sick leave annually.
• 14 days of annually observed company holidays.
• Expansive and competitive insurance programs, including an HSA with annual employer contribution available.
• High quality programs and events for work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED