Event Services Manager

Galt House Hotel & Suites-posted 9 months ago
Full-time • Mid Level
Louisville, KY
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The Event Services Manager is responsible for communicating with guests and meeting planners to plan and execute successful meetings and events. They will work with the Sales Department to ensure contract expectations are met and exceeded. The Event Services Manager is responsible for the event supervision by communicating with other departments and ensuring the accuracy of event details.

  • Plan, implement and oversee assigned conventions for sales and conflict resolution.
  • Anticipate group revenues as per established guidelines.
  • Supervise contracted group room blocks for cutoffs and attrition.
  • Conduct Planning Meetings and Site Inspections as per convention services departmental guidelines.
  • Assure client satisfaction through convention implementation as measured by event survey data.
  • Oversee and enforce program deadline rates to release meeting space not necessary for maximizing hotel revenues.
  • Disseminate BEOs for group and affiliates 10-14 days before events.
  • Anticipate group rooms and food and beverage revenues for affiliate business within 5% variance.
  • Engage in site visits and plan meetings for upcoming group and potential affiliate business.
  • Engage in convention meetings and assess bill with client.
  • Deliver best service, quality and value to customers.
  • Manage customer relationships from initial turnover from Sales through post event phase to return to sales.
  • Liaise between field sales person, operational teams and customer throughout event.
  • Implement guarantee and cut-off policies.
  • Detail set up meeting rooms and handle sleeping room configurations.
  • Other special projects or assignments as needed.
  • Flexible work hours to include weekend and holidays in order to meet the demands of a 24 hour operation.
  • Strong time management skills.
  • Must be able to multi task in order to meet deadline.
  • Excellent communication skills in all aspects: verbal, written and non-verbal.
  • Must have a minimum of 3-5 years experience in catering sales, or conference services.
  • Appropriate, professional appearance and presentation.
  • Strong computer knowledge, with technical ability and/or aptitude to fully use Microsoft Word, Delphi, Excel, Outlook, and other management systems.
  • Same Day Pay Access
  • FREE Parking
  • FREE Meal
  • TARC Reimbursement
  • Onsite FREE Gym Access
  • Shoes for Crews Discounts
  • Hotel Room Discounts at Various Locations
  • 401K match
  • Paid Time Off
  • Health Insurance the Following Month
  • Development and Opportunity of Growth
  • Special Discounts at Local Attractions and Pelo West Spa
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