Event Sales Coordinator

Oakland Museum Of California • Oakland, CA

391d • $65,062 - $65,062

About The Position

The Event Sales Coordinator at the Oakland Museum of California plays a crucial role in supporting the Event Sales Manager by managing the rental of spaces for various external events, including weddings and corporate functions. This position is primarily administrative and customer-facing, requiring effective communication with clients and meticulous organization of event-related documents. The coordinator must be present on-site at least three days a week and be available for occasional evening and weekend events.

Requirements

• 2+ years of related experience in a customer-facing role.
• Knowledge and experience in event production and procedures, food & beverage, and customer service.
• Familiarity with Google Office Suite and Microsoft Platforms.

Nice To Haves

• Experience with vendor relationships preferred.

Responsibilities

• Maintain all event documents including insurance records, permits, contracts, and loading requirements.
• Act as the initial point of contact for event inquiries, responding to clients in a timely manner via writing/email, in person, or by telephone.
• Process deposits and purchase authorizations for all Event Services clients and vendors.
• Track revenue and expenditures for external events.
• Facilitate post-event follow-up, including processing invoices, incident reports, and record keeping.
• Attend meetings regarding facility usage and event execution, ensuring compliance with local, state, and federal guidelines.
• Troubleshoot unexpected situations that may compromise an event.
• Schedule and conduct client walk-throughs for potential rental events.
• Create and convert quotes into rental contracts and provide them to clients.
• Work with the Event Sales Manager as the lead or support during external events.

What This Job Offers

• Job Type: Full-time
• Industry: Museums, Historical Sites, and Similar Institutions
• Education Level: No Education Listed