Event Sales Administrator

DineAmic Hospitality•Chicago, IL

22d•Onsite

About The Position

DineAmic Hospitality is currently seeking an Event Sales Administrator who will provide direct support to the Associate Event Directors and VP of Sales. The Event Sales Administrator will assist with all financial and sales reporting, inventory management, market research and various special projects. The ideal candidate will have at least two years of administrative and event experience in a fast-paced business, be detail oriented and have the ability to organize and prioritize tasks effectively. This is a full time, salaried role with commission. General Functions + Responsibilities Work closely with the Event Directors to ensure smooth operations and efficient financial management. Daily, weekly, monthly and quarterly event financial management including running several reports, managing numerous financial spreadsheets and reconciling event deposits.Forward plan and prioritize tasks/projects to ensure workload is balanced and urgent situations are dealt with immediatelyPeriodically provide support and coverage to other administrative assistants and venue event teams from the officeConduct market research and analyses on industry competitorsSupport monthly, quarterly and annual industry and internal events by managing guest registration and preparing event materials Correspond with potential event guests to provide detailed information on restaurant availability across multiple venues, ensuring a seamless booking experience.Other administrative duties as needed, including preparing meeting materials, creating event documents and other tasks as assigned by the Associate Event Directors

Requirements

Minimum two years of administrative and event experience, preferably in a restaurant setting
Bachelor’s degree preferred
Excellent time management, organizational skills, and attention to detail
Basic math and finance skills required
Demonstrated proficiency with Tripleseat, MS Office Suite, with an emphasis on Excel, Dropbox, Google Suite
Experience with OpenTable, Asana, Avero and Toast preferred
Ability to communicate efficiently with team members and clients
Ability to work independently and as part of a team
Accountability
Adaptability
Communication Skills
Emotional Intelligence
Integrity
Personal Development
Professionalism
Self-Management
Teamwork and collaboration
Technical Proficiency with computers and POS systems
This position works in an office setting, Monday-Friday 9:00am-5:30pm
Ability to sit at a desk and work on a computer for extended periods.
Frequent use of hands and fingers to operate office equipment, including keyboards, phones, and filing systems.
Occasional standing, walking, bending, and reaching to access files, supplies, and office equipment.
Ability to lift and carry office materials and small packages up to 20 pounds.
Ability to read documents, enter data, and communicate effectively in person, over the phone, and via email.
This position operates in a professional office environment with standard office equipment, including computers, printers, copiers, and phones.

Nice To Haves

Experience with OpenTable, Asana, Avero and Toast preferred

Responsibilities

Work closely with the Event Directors to ensure smooth operations and efficient financial management.
Daily, weekly, monthly and quarterly event financial management including running several reports, managing numerous financial spreadsheets and reconciling event deposits.
Forward plan and prioritize tasks/projects to ensure workload is balanced and urgent situations are dealt with immediately
Periodically provide support and coverage to other administrative assistants and venue event teams from the office
Conduct market research and analyses on industry competitors
Support monthly, quarterly and annual industry and internal events by managing guest registration and preparing event materials
Correspond with potential event guests to provide detailed information on restaurant availability across multiple venues, ensuring a seamless booking experience.
Other administrative duties as needed, including preparing meeting materials, creating event documents and other tasks as assigned by the Associate Event Directors