Event Production Specialist (Doral, FL)

GuideWell•Doral, FL

4d•$25 - $41•Onsite

About The Position

The Inventory & Field Activation Specialist manages systems associated with inventory, control of assets and promotional artifacts within the Field & Experiential Marketing department. Generate reports, data flow analysis, data entry and reconciliations. Oversees onsite event activations and operates activation vehicles. Important To Know Must reside in Doral, FL or surrounding area no more than a 45 minute drive from the warehouse located at 7863 NW 15th St, Doral, FL 33126. Frequent travel required delivering products and setting up equipment for community events A valid state drivers license is required

Requirements

4+ years related work experience an analyst role in a logistics environment, event planning/coordination, or managing shipping/receiving processes and inventory control.
Project Management, event activation management, staffing and execution support.
High school diploma or GED
Warehouse & inventory management
Valid State Drivers License
Experience in event activation and field management
Experience with inventory platform development and management
Previous experience with event staffing support
Ability to use existing Excel formulas, write Excel formulas, sort data, filter data, create graphs, etc. to analyze data and communicate.
Demonstrated ability to create PowerPoint based presentations which utilize features such as tables, custom formatting, and animation
Demonstrated ability in Word to create simple documents. Includes tables and custom formatting
Demonstrated excellent oral and written communications skills
Ability to perform moderate to heavy keying

Nice To Haves

Bachelor’s degree in a related field
Extensive knowledge of MS Project, Excel, PowerPoint, Inventory software and the standard Office Suite application tools
Research skills
Detail oriented
Project Management Certification or related experience
Event management experience

Responsibilities

Logistics Suppor t Assist with the identification and maintenance of assets for events.
Load, ship and track inventory going out and coming back from events.
Accountable for management of asset inventory platform ensuring items are properly checked out and returned upon completion as well as keeping inventory quantities updated
Responsible for quality inspection of information entered into Warehouse Inventory Webstores.
Communicate and coordinate with team based on daily/weekly needs of deliveries and pick-ups.
Provide direct oversight and coordination of processing and fulfilment associated with inventory and asset services
Work with internal departments to ensure creation and shipment of all the necessary marketing materials (signs, banners, kiosks, tradeshow literature) for the Events.
Accountable for tracking and reconciling shipment and asset charge backs to correct cost center.
Maintain warehouse in an organized fashion (cleanliness, counts, organization, etc.)
Maintain the integrity of all assets.
Monitor conditions and notify asset owner when items are damaged, need to be cleaned or replaced.
Ensure company vehicles are up to date on registration & insurance and work with Risk Management on updating any policies as needed
Field intake requests in Adobe Workfront and route to necessary parties if needed
Manage and maintain vehicle and statewide asset calendar to ensure no scheduling conflicts
Ensure all display assets shipped out for event use is returned back to inventory.
Responsible for the tracking and management of assets that come in and out of warehouses.
Manage inventory request, processing and fulfilment within 3-5 business days
Manage Inventory Webstore for 5 locations and 10+ different client assets
Manage inventory request email inbox
Operate forklift when needed for shipments.
Field Activation & Execution Support Accountable for production of Field Marketing large scale and high-profile activations in their entirety
Support Staffing Specialist with the recruitment and on-site training of brand ambassadors
Support Field & Experiential Project Manager on event production from event conception to reconciliation and regional sport partnership team leads to design and execute market-specific activations.
Accountable for event inventory tracking, load in and out at 100%, event production set up and smooth execution
Coordinate all logistics for load-in and load-out of events ranging from reserving box trucks for transportation of event assets, building out a timeline for load-in and load-out, working with staffing specialist to hire labor support onsite, and leading the production of the overall event from setup to breakdown
Ensure all event assets and supplies are in place and functioning properly prior to event going live
Perform walkthrough with Event Lead prior to start of event to ensure everything is accounted for
Communicate with Field Marketing Team to confirm space requirements for each event and offer recommendations for layout and assets that can be utilized
Troubleshoot any production issues that arise onsite
Assist with preparing post-event reports and sharing with necessary stakeholders
Support Experiential Marketing Project Manager and Field Marketing Team with production of large scale events and activations from inception to execution to ensure 100% project completion and success
Work with event lead to ensure all logistics are planned and scheduled in a timely manner
Manage and report all expenses to ensure to stay within event budget
Creative design and development of event layout, using production knowledge and best practices to ensure most efficient layout
Assist with project plan development and management as needed. This could include Project Managing smaller to large scale activations for the Field and Experiential Marketing teams, leading planning calls, or filling in for Project Manager when needed.
Hold stakeholders accountable for deadlines to ensure project stays on track

Benefits

As a Florida Blue employee, you will thrive in our Be Well, Work Well, GuideWell culture where being well as an individual, and working well as a team, are both important in serving our members and communities.
To support your wellbeing, comprehensive benefits are offered.
As an employee, you will have access to:
Medical, dental, vision, life and global travel health insurance
Income protection benefits: life insurance, short- and long-term disability programs
Leave programs to support personal circumstances
Retirement Savings Plan including employer match
Paid time off, volunteer time off, 10 holidays and 2 well-being days
Additional voluntary benefits available; and a comprehensive wellness program
Employee benefits are designed to align with federal and state employment laws.
Benefits may vary based on the state in which work is performed.
Benefits for intern, part-time and seasonal employees may differ.
To support your financial wellbeing, we offer competitive pay as well as opportunities for incentive or commission compensation.
We also conduct regular annual reviews with pay for performance considerations for base pay increases.