Event Planning Specialist

Marsh McLennan • New York, NY

390d • $64,500 - $128,900

About The Position

The Event Planning Specialist will manage and produce internal and external events from conception through completion, ensuring outstanding client service in a fast-paced environment. This role requires creativity, attention to detail, and strong organizational skills, as the specialist will oversee all aspects of event planning, including budgeting, venue selection, and post-event evaluation.

Requirements

• Bachelor's Degree
• Minimum of 5 years of Event Management experience
• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint)
• Experience in both in-person and hybrid events
• Willingness to travel for site visits and on-site event management
• Ability to work a flexible schedule including evenings and weekends.

Nice To Haves

• Creativity and ability to think of new ways to impact events
• Strong presentation, negotiation, and interpersonal skills
• Experience with meeting management software such as Cvent.

Responsibilities

• Lead planning of individual meetings and events, establishing the vision and overseeing the execution process in partnership with internal stakeholders.
• Identify, research, and secure meeting venues, conducting site inspections and contract negotiations.
• Develop and manage event budgets, track expenses, review vendor invoices, and conduct post-event budget reconciliation.
• Deliver comprehensive event services including venue management, attendee communications, registration, transportation, food and beverage, décor, and AV/production coordination.
• Establish and cultivate strong relationships with hotels, restaurants, and third-party providers.
• Gather feedback from attendees, analyze event metrics, and prepare post-event reports to improve future events.
• Support the department head in optimizing the event planning process and improving attendee experience.

Benefits

• Health insurance
• 401(k)
• Tuition reimbursement
• Employee assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Insurance Carriers and Related Activities
• Education Level: Bachelor's degree
• Number of Employees: 10,001+ employees