Event Planning Specialist
About The Position
The Air Line Pilots Association, International (ALPA) , the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 80,000 pilots at 42 U.S. and Canadian airlines) seeks an experienced Event Planning Specialist for our McLean, Virginia, office. As the primary contact for pilot members and MEC/LEC and ALPA National staff in booking meeting space and hotel accommodations, the Event Planning Specialist assist the Supervisor of Event Planning in all aspects of planning and supporting Association meetings, events, luncheons, conventions, special events, and booking of lodging rooms for pilots and staff, as assigned. Travel is required. Travel: 10 - 20 %. May include some nights and weekends. ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities. This position is covered by a collective bargaining agreement. ALPA is a member-driven, staff supported, union with two internal professional unions.
Requirements
- Two years of college with emphasis in business math and/or accounting strongly preferred; high school diploma required; or the equivalent combination of education and experience.
- Minimum two (2) years of prior or related experience, preferably in an event planning position, four (4) or more strongly preferred.
- Two (2) years of experience in a project coordination role required, three (3) or more years strongly preferred.
- At management discretion, ALPA experience with proven expertise may be substituted for either of the above.
- Prior experience working with budgets strongly preferred.
- Solid interpersonal and communication skills, oral and written, for effective interaction with internal staff, pilots, pilot committees, officers, governing bodies, and other external contacts.
- Solid organizational skills, sufficient to successfully handle multiple projects and deadlines.
- Sound judgment and ability to make decisions on the spot while remaining calm under pressure.
- Strong math skills and accuracy with financial reports.
- Comprehensive knowledge of Microsoft Word, Outlook, PowerPoint, Teams, SharePoint, Planner, and Excel required.
- Knowledge of Swoogo & CVENT Event Diagramming strongly preferred.
Nice To Haves
- Two years of college with emphasis in business math and/or accounting strongly preferred
- Minimum two (2) years of prior or related experience, preferably in an event planning position, four (4) or more strongly preferred.
- Two (2) years of experience in a project coordination role required, three (3) or more years strongly preferred.
- Prior experience working with budgets strongly preferred.
- Knowledge of Swoogo & CVENT Event Diagramming strongly preferred.
Responsibilities
- booking meeting space
- booking hotel accommodations
- planning and supporting Association meetings
- planning and supporting events
- planning and supporting luncheons
- planning and supporting conventions
- planning and supporting special events
- booking of lodging rooms for pilots and staff, as assigned
Benefits
- 401k Plan with Non-Elective Employer Contribution of 12% plus 2% into a Market-Based Cash Balance Plan after 180 days of employment. No employee contribution required!
- The 401k plan includes a Roth option and 4-year vesting schedule.
- Generous health care benefits on day one – PPO, Kaiser (where available), and a High Deductible Health Plan which includes coverage for medical, dental, and vision benefits for employee, spouse, and/or dependent children
- 15 days paid vacation and 13 holidays per year plus 2 volunteer days per year
- Generous sick and bereavement leave
- Competitive parental leave
- Company-paid premiums for disability and life insurance
- Flexible Spending and Health Savings accounts
- Retiree health plan
- Education Assistance Program
- Optional benefits including pet insurance, excess life insurance, legal plan, and qualified transportation fringe benefits, where available.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
