Event Planner

Robert Half • Birmingham, MI

435d

About The Position

The Event Planner role at Robert Half is a short-term contract position focused on coordinating and executing events in Birmingham, Michigan. The position involves managing various aspects of event planning, customer service, and office functions, ensuring a seamless experience for clients and participants.

Requirements

• Proven experience in Customer Service, able to effectively handle client inquiries and provide exceptional service.
• Strong Management skills, capable of overseeing teams and coordinating multiple tasks at once.
• Familiarity with Office Functions, including administrative tasks and office equipment.
• Excellent Planning abilities, able to strategize and organize events from conception to execution.
• Knowledge of Budget Processes, capable of creating and maintaining event budgets.
• Proficiency in Scheduling, ensuring all event timelines are adhered to.
• Understanding of 'About Time' software for time management and task tracking.
• Experience in Logistics, adept at managing event supply chains and vendor relationships.
• Capability to handle Receptionist Duties, including phone handling and guest reception.
• Familiarity with Security protocols for event safety and risk management.
• Experience in Consulting, able to provide expert advice and solutions to clients.
• Proficiency in managing Websites, specifically for event promotion and registration.
• Experience with Facility management, ensuring venues meet event requirements.
• Ability to drive Brand Awareness, through effective marketing and promotional efforts.
• Willingness to Travel, as event planning may require on-site visits and out of town trips.
• Basic knowledge of Graphic Design, for creating event promotional materials.
• Ability to Execute plans effectively, ensuring successful event outcomes.
• Familiarity with Printing processes, for producing event materials and signage.
• Experience with Reservation systems, for booking venues and accommodations.
• Ability to conduct Surveys for post-event feedback and improvement.
• Experience in Catering management, ensuring food and beverage needs are met.
• Ability to manage Onsite operations, coordinating all event day activities.
• Understanding of Daily Operation in event planning, managing all tasks leading up to the event.
• Excellent Coordination skills, capable of managing all event details effectively.
• Proficiency in using Zoom for virtual meetings and events.

Responsibilities

• Plan and execute events for groups ranging from 10 to 500 participants, accommodating various degrees of complexity.
• Manage all aspects of events, from initial consultation, concept proposal development, site selection, vendor negotiation, to total logistics coordination.
• Lead project teams for each event, including creation of project plans and budgets.
• Develop and manage relationships with internal partners such as Food Services, Conference Services, Audio Visual, Security and Facilities.
• Oversee the Client Center's daily operations, including managing the front desk and providing memorable service to clientele.
• Coordinate meeting room reservations via the firm's event booking system.
• Liaise with internal and external partners such as catering, security, audio visual team, events team and facility teams.
• Execute administrative tasks such as invoice processing, scheduling maintenance service and ordering kitchen/banquet/office supplies.
• Solicit feedback and assist in surveying client experience to improve service delivery.
• Work flexibly to accommodate early mornings or late evenings as needed.
• Foster and strengthen relationships with frequent users to establish a personal brand of high-level onsite service.

Benefits

• Medical insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Administrative and Support Services
• Education Level: No Education Listed