Event Planner and Travel Specialist

TechTrans International • Houston, TX

226d

About The Position

TechTrans provides language services and travel logistics - language teaching, interpreting, translating, travel coordination and much more. We have offices, staff, and clients across the world. We are seeking a Full-Time Event Planner and Travel Specialist for our Clear Lake/Houston, Texas office (77058) who is highly organized, able to work at a fast pace, has excellent customer service and people skills, and is able to execute international events.

Requirements

• Strong customer service orientation which may also require communication and actions outside of normal business hours.
• International competency and internet research savviness.
• Familiarity with Federal Travel Regulations (FTR) is required.
• Experience with travel arrangements.
• Excellent organization skills, ability to work independently, and backup team members.
• Ability to travel domestically and internationally.
• Competency in Microsoft Office business suite software: word, excel, outlook, and ability to learn new business applications, and use of database management systems.
• Bachelor's degree or equivalent experience.

Responsibilities

• Provide excellent customer service on demand. Immediate and continual communication with the customer is expected throughout all phases of event support.
• Source and coordinate travel and event planning services anywhere in the world; including booking international and domestic air travel, reserving lodging, making ground transportation arrangements, organizing event venues, outfitting them with audio visual equipment, providing language interpretation and translation services, catering, virtual and on-site support, per diem distribution, subject matter printing and assembly, and procuring any special or VIP services as required.
• Find vendors in different countries, develop responsible and dependable relationships, establish favorable pricing and terms, vetting, enrolling and paying them.
• Work independently, with guidance when needed.
• Provide timely estimates for services requests, engage appropriate vendors, establish budget and timeline for service delivery, obtain customer's approval, and coordinate event implementation.
• Manage change and provide accounting with a detailed trip summary report ready for customer billing after event completion.
• Find the most cost effective, timely, and quality solutions, and provide the customer team with layouts and itineraries detailing timelines and contact information for all services.
• Learn necessary contract pricing and terms, as well as government and country-specific travel, safety, and related logistics rules and regulations.
• Perform special projects for the company at-large, often involving pricing exercises, building up our vendor base, as well as support for other bids and proposals.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Professional, Scientific, and Technical Services
• Education Level: Bachelor's degree
• Number of Employees: 101-250 employees