Event Operations Coordinator

Music Center • Los Angeles, CA

304d

About The Position

The Music Center seeks an Event Operations Coordinator to support the Scheduling & Events department within The Music Center's Operations Division (TMC Ops). This role assists in the planning and execution of events, coordinating events of various sizes and complexity across campus, while simultaneously organizing multiple events in various stages of completion. The Event Operations Coordinator ensures effective communication with clients and stakeholders and arranges operational deliverables on the day of the event with a collaborative spirit. The position shares responsibility with the department for maintaining the Master Calendar, managing space usage, and tracking event estimates and actual costs.

Requirements

• 3+ years of experience in event planning and execution at a multi-use facility.
• Strong project management skills with attention to detail.
• Familiarity with local fire and occupancy codes preferred.
• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Proficient with Microsoft Office Suite and database management.
• Ability to work independently and collaboratively in a fast-paced environment.
• Must be highly dependable, punctual, and able to work a flexible schedule.

Responsibilities

• Assist in event planning, event logistics, and on-site event duty to ensure smooth execution.
• Coordinate operational oversight and troubleshooting prior to and during events.
• Maintain effective communication with internal and external stakeholders, including Resident Companies, event planners, and regulatory agencies.
• Process space usage requests with accuracy and timeliness.
• Generate event orders and add event details into the database system efficiently.
• Conduct event cost estimates and track changes as event plans evolve.
• Develop usher staffing plans and coordinate operational department support.
• Conduct pre-event inspections to ensure compliance with fire codes, safety, and proper setup.
• Perform event duty, acting as the main point of contact for event stakeholders.
• Ensure proper load-in/setup and load-out/breakdown of events.
• Maintain event files, including operational needs and debrief notes.
• Support the department in updating the campus Master Calendar.
• Communicate and escalate issues to supervisors.
• Work early mornings, evenings, weekends, and holidays as needed.

Benefits

• Medical, dental, and vision plans.
• Sick and vacation accruals.
• 401(k) savings plan with employer contribution.

What This Job Offers

• Career Level: Entry Level
• Industry: Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers
• Education Level: High school or GED