Event & Office Coordinator

The Associated and its Agencies•Reisterstown, MD

19h•$20 - $21•Onsite

About The Position

The Event & Office Coordinator serves as a central point of contact for guests and staff, ensuring smooth day-to-day office operations and well-run retreats. This role anchors the Guest Services office, provides warm and professional front-desk support, and coordinates retreat logistics through clear communication and strong attention to detail. The position also supports administrative functions such as inventory management, office supplies, mail distribution, and gift shop coordination, requiring reliability, flexibility, and comfort with basic office technology.

Requirements

Detail oriented
Flexible and reliable
Professional appearance
Proficient and comfortable with computer systems including Excel, Outlook
Written and oral communication skills
Must have the ability to get to your shift on time
Must possess a solid work ethic with strong organizational and time-management skills, excellent attention to detail, professional verbal, and written communication skills in English, as well as provide excellent customer service.
Must maintain a professional demeanor.
Must be able to adapt to changing situations.

Responsibilities

Anchor Guest Services office during office hours and retreats
Facilitate smooth retreats by communicating details with group leaders and Pearlstone staff
Provide exceptional, warm, friendly guest service at front desk
Answer and respond to phone calls and emails
Coordinate logistics and details for retreats
Manage gift shop orders and inventory
Pack and mail Pearlstone swag to hubs as needed
Receive and distribute mail and packages
Maintain inventory and order office supplies
Attend weekly department meetings.
Attend monthly all-staff meetings.
Other tasks/duties as assigned.