University of Denver-posted 11 months ago
$58,000 - $60,000/Yr
Full-time • Mid Level
Remote • Denver, CO
Educational Services

This position will provide strategic planning, management, and execution of events for visitors, external organizations, faculty, staff, and students who wish to plan an event on campus, including meetings, events, and summer conferences. Event Managers report to the CES Director of Events & Marketing and works closely with other professionals at the unit and campus levels, including but not limited to the Chancellor and Provost offices and other VIP clients. Success in this position requires flexibility to balance overarching DU and event strategy with managing logistical details. We are seeking a candidate with exceptional customer service and problem-solving skills with the diplomacy and savvy to work with a wide range of VIP stakeholders. This position fosters collaborative and inclusive partnerships and works closely and serves on project teams with staff and service partners from across campus, while also serving off campus clients. This is a benefited position expected to work approximately 37.5 hours per week, with a flexible schedule as needed to support evening or weekend events.

  • Manage events including but not limited to meetings, receptions, conferences, graduations, by conducting site tours with prospective clients, booking in Ungerboeck (EBMS), scheduling in 25-Live, executing contracts, collecting receipt of payments, planning, and implementing client requirements.
  • Oversees implementation of all event details including, but not limited to, meeting room assignment, room set-up, media, dining, signage, security, HVAC, grounds, & custodial.
  • Consults with clients to determine objectives and requirements for events such as conferences, retreats, and meetings.
  • Understands and assigns event space to achieve effective use of resources.
  • Collaborate with University employees and external vendors to perform tasks necessary for the management, execution, and settlements of events.
  • Establish and maintain effective working relationships with employees, service contractors, and the external public.
  • Monitor assigned event requirements as interfaced with other events and activities scheduled in the University venues.
  • Assist the Assistant Director of Summer Conferencing by coordinating conference logistics with service providers, guests, and other Event Managers.
  • Develop creative event materials such as invites, programs and event signage.
  • Administrative duties include support to CES, while on occasion other duties that will be assigned outside the normal day-to-day range of responsibilities and timeframe which will include some nights and weekends.
  • Meet regularly with supervisor to provide updates, monitor performance, seek guidance, and provide feedback.
  • Undergraduate Degree or Equivalent Experience
  • Three to four years of related experience in event management
  • Master's Degree or Equivalent Experience
  • Five plus years of experience managing events in an academic setting
  • Certified Event Planner
  • Momentus (EBMS) software
  • 25Live scheduling software
  • Experience in Higher Education
  • Experience with VIP clients and high-profile guests and/or donors
  • Medical
  • Dental
  • Retirement
  • Paid time off
  • Tuition benefit
  • ECO pass
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