Event Decor & Coordination Specialist | Part-Time | University of Utah (Ken Garff University Club)

Oak View Group•Salt Lake, UT

15d•$12 - $15•Onsite

About The Position

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. The Event Décor & Coordination Specialist is primarily responsible for creating beautiful, customized event environments at the Ken Garff University Club in Rice-Eccles Stadium. This role focuses on décor planning, set-up, and styling to elevate the client and guest experience, while still supporting coordination tasks that ensure events run smoothly. Because of the nature of events, this position requires a flexible part-time schedule, including nights, weekends, and holidays. This role pays an hourly rate of $12.00-$15.00 per hour and is tip eligible

Requirements

Strong eye for design, style, and detail—experience in event décor, floral, staging, or interior styling preferred.
One year of event, hospitality, or design-related experience preferred.
Ability to multitask, prioritize, and work under deadlines.
Proficiency with Microsoft Office and/or design tools (Canva, PowerPoint, Pinterest boards, etc.) helpful.
Comfortable working a flexible, part-time schedule, including nights, weekends, and holidays.
Position requires standing, lifting décor items, and moving throughout event spaces.
Role requires interpersonal skills including collaborating with clients, motivating staff, and communicating clearly with multiple departments.

Responsibilities

Collaborate with clients to understand their vision and recommend décor options that align with event goals, themes, and budgets.
Design, source, and install event décor including tablescapes, floral or greenery elements, signage, accent furniture, lighting touches, and other style enhancements.
Ensure all décor set-ups are accurate, on time, and meet brand/club standards.
Maintain and organize in-house décor inventory, props, and supplies.
Partner with the culinary, operations, and event teams to integrate décor seamlessly with menus, layouts, and service flow.
Research and stay current on event décor trends, creative styling ideas, and seasonal looks to keep offerings fresh and innovative.
Assist in tracking décor spend, staying mindful of budget, and making cost-conscious recommendations that maximize client impact and ROI.
Assist with select coordination responsibilities such as: Gathering client details for timelines and layouts. Preparing and sharing décor set-up sheets and event briefs. Supporting day-of logistics (vendor arrivals, décor placement, light client communication).
Provide post-event recaps and recommendations for future improvements.
Execute other creative and operational duties as assigned.