ASM Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for an Event Coordinator for ASM Global/Caesars Superdome | Smoothie King Center | Champions Square.
Planning, organizing, and controlling events within the facilities as assigned
Create, distribute, and update various working documents for all assigned events, including staffing, event work orders, cost estimates, event comparisons, information sheets, etc.
Ensure efficient and effective communication regarding the delivery of services to clients
Lead and coordinate pre-con meetings with clients
Participate in non-assigned major event meetings such as pre and post cons
Provide turnkey special project research and fulfillment as assigned
Actively participate in non-assigned major events as needed
Supervise all staffing for assigned events
Coordinate with the staffing department to ensure proper placement of necessary team members throughout the facility during events
Coordinate outside service needs with food and beverage contractor, decorators, or other vendors
Coordinate client and facility requirements via external messaging such as video boards, external audio, etc.
Ensure all FF&E requirements are met for each assigned event (i.e., signage/equipment)
Coordinate and participate in proper inspections of the facilities to ensure readiness and compliance with the requirements of the clients prior to hosting the event
Deliver necessary information to event staff during briefing to ensure appropriate knowledge of concerns affecting the event
Attend assigned events to be available to resolve any/all issues that may arise involving clients and patrons
Assist with special needs or requests for all font of house arrangements such as house opening, late seating, clearing aisles, etc.
Make immediate decisions and communicate with all users of the facility in an emergency situation
Coordinate with all necessary departments to ensure all areas are properly addressed prior to, and post-event
Maintain the proper image and generate positive public relations with clients, patrons, and staff
Maintain professional demeanor and attire at all times
Prove comments/input to the department during post-event discussions regarding issues that arose during the event
All other duties as assigned
Must successfully pass a criminal background check
Superior communication and organizational skills
Must be highly motivated, self-directed, and have the ability to work in a fast-paced environment
Able to work nights, weekends, and holidays as needed
Bachelor's degree or equivalent work experience, plus 2-3 years experience with increasing levels of responsibilities in the facility industry
PC Windows-based Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint
Must possess a valid Louisiana Driver's license at the time of appointment and throughout employment
Experience within Facility Coordination is desirable