Event Coordinator | Full-Time | Ken Garff (Utah) University Center Club
About The Position
Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet . Position Summary The Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the Ken Garff University Club in Rice Eccles Stadium including developing, coordinating, and supervising all event related activities key to the operation of the facility including but not limited to maintaining security staffing plans, labor management, collection and distribution of event information from promoter/show representatives/sports teams, billing preparation/support, customer service representation to our guests and logistics of departmental activities relating to events. This role pays an hourly rate of $19.00-$23.00 Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays) This position will remain open until March 6, 2026.
Requirements
- 4-year degree from a college or university preferred
- One year experience same or similar position in arenas, convention centers, stadiums or theaters preferred
- Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours)
- Experience with Microsoft Office products
Responsibilities
- Advance each show/event with appropriate show/promoter representative in a timely fashion
- Communicates all event information to the appropriate Departments and staff
- Develop, implement and manage event security plans in conjunction with event security provider and appropriate show/promoter representatives
- Ensures that event set-ups are accurate
- Communicates in a timely manner with each Department Head regarding specific needs and information for each event
- Prepares and distributes Event Data Sheet to all staff and Departments in a timely manner
- Prepares post event report for all events coordinated
- Meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events
- Work with promoters and agents to coordinate facilitate client needs for each event and provide cost estimates as required/requested
- Preparation of and submission of expenses for event settlement.
- Attend settlement if required
- Executes other operational duties as assigned
Benefits
- Health, Dental and Vision Insurance
- 401(k) Savings Plan
- 401(k) matching
- Paid Time Off (vacation days, sick days, and 11 holidays)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
5,001-10,000 employees
