Event Coordinator

Vertiv Group-posted 5 days ago

Full-time • Entry Level

Westerville, OH

5,001-10,000 employees

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Event Coordinator – Columbus, OH Join Vertiv’s dynamic marketing team to help plan and execute impactful events that drive engagement, brand awareness, and business results. Position Summary: We are seeking a highly organized and enthusiastic Event Coordinator to support the planning and execution of trade shows, conferences, and corporate events. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and passionate about delivering memorable event experiences. This role is a contractor to a full-time position based in Westerville, OH , with periodic travel required for on-site support.

Event Support & Logistics Assist in planning and executing trade shows, conferences, customer events, and internal meetings
Coordinate venue and vendor research, booth setup, and shipment logistics
Track event registrations, schedules, and collateral
Manage hotel room blocks, travel coordination, and hospitality logistics
Monitor budgets and assist with cost tracking
Submit creative services requests using Vertiv’s Wrike project management system
Upload and track event leads using CRM (Oracle Eloqua)
Partner with the sales team to ensure timely and accurate lead follow-up
Support promotional campaigns and social media efforts related to events
Ensure all materials align with branding and campaign goals
Order and manage promotional item inventory
Maintain event-related budgets, invoices, and vendor contracts
Research new venues, suppliers, and competitive event insights
Work closely with internal teams (sales, marketing, product, and operations) to align on event goals
Act as a point of contact for vendor and partner communication
Support post-event reporting and analysis to drive continuous improvement
Participate in pre-event site visits, providing notes, photos, and detailed recaps
Support event setup, breakdown, and on-the-ground coordination
Ensure every event meets Vertiv’s branding, service, and quality standards

1–2 years of experience in event coordination, marketing, or project management
Strong organizational and time management skills
Excellent written and verbal communication abilities
Demonstrated ability to multitask and thrive under pressure
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams) and Google Workspace
High attention to detail and a creative, solution-oriented mindset
A team player who enjoys working collaboratively across departments

Experience with Smartsheet is a plus

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