Event Coordinator (On-Site)

Enchantment Group Management Company LLC • Irvington, VA

10h • Onsite

About The Position

The Event Coordinator plays a pivotal role in the successful planning, organization, and execution of a wide range of events, ensuring that each occasion meets the objectives and expectations of clients and stakeholders. This position requires managing all logistical aspects, from venue selection and vendor coordination to budgeting and timeline management, to deliver seamless and memorable experiences. The Event Coordinator will collaborate closely with clients, suppliers, and internal teams to tailor events that align with brand identity and strategic goals. Attention to detail, proactive problem-solving, and effective communication are essential to anticipate challenges and adapt plans accordingly. Ultimately, the role is responsible for driving event success that enhances client satisfaction and promotes positive organizational reputation across the United States market.

Requirements

• At least 2 years of professional experience in event planning or coordination.
• Proven ability to manage multiple projects simultaneously under tight deadlines.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.

Nice To Haves

• Bachelor’s degree in Event Management, Hospitality, Marketing, Communications, or a related field..
• Certification in event planning such as Certified Meeting Professional (CMP) or equivalent.
• Experience with event management software and registration platforms.
• Background in marketing or public relations to support event promotion.
• Familiarity with virtual and hybrid event technologies.
• Demonstrated ability to work with diverse teams and multicultural audiences.

Responsibilities

• Plan and coordinate all event details including venue selection, catering, entertainment, transportation, and accommodations.
• Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial constraints.
• Liaise with clients to understand their vision and requirements, providing expert advice and regular updates throughout the planning process.
• Negotiate contracts and maintain relationships with vendors, suppliers, and service providers to secure quality resources and services.
• Create detailed event timelines and coordinate with internal teams to ensure smooth execution on the day of the event.
• Manage event registration processes, attendee communications, and on-site logistics to ensure a positive experience for all participants.
• Conduct post-event evaluations to gather feedback, analyze outcomes, and identify areas for improvement.
• Stay current with industry trends and best practices to continuously enhance event quality and innovation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level