Event Coordinator - Hit Parader Live

Atlas Group COS • Nashville, TN

1d • Onsite

About The Position

Hit Parader Live is not just a venue — it’s a rock & roll supper club and nightlife experience! Rooted in rock culture, elevated hospitality, and immersive live entertainment. We blend craft cocktails, shareable cuisine, celebrity energy, and high-touch service into a late-night experience that feels iconic.

We are seeking a highly organized, relationship-driven Event Coordinator to lead private events, artist after-parties, label showcases, VIP hosting, and branded buyouts. This role is equal parts logistics, hospitality, and culture-building.

Position Overview
The Event Coordinator will manage the full lifecycle of private and specialty events — from inquiry to execution to post-event follow-up.
This role works closely with Operations, Marketing, Entertainment, and Leadership to ensure seamless execution and unforgettable guest experiences.
This is a hospitality-forward role — not a talent buyer — though you will support advancing logistics for select live performance events and record label showcases.

Requirements

• 2+ years in event coordination, venue management, hospitality, or nightlife.
• Experience with CRM/event management platforms (TripleSeat preferred).
• Strong written and verbal communication skills.
• Highly organized with sharp attention to detail.
• Comfortable in high-energy nightlife environments.
• Professional discretion with celebrities and VIPs.
• Ability to work evenings and weekends.

Responsibilities

• Respond to private event inquiries and qualify leads.
• Conduct venue tours and present event packages.
• Develop customized proposals and pricing models.
• Negotiate and execute event contracts.
• Manage deposit collection and payment schedules.
• Maintain CRM and pipeline tracking (TripleSeat or equivalent).
• Create detailed BEOs (Banquet Event Orders).
• Lead internal event meetings with culinary, bar, and production teams.
• Advance run-of-show details for album releases, showcases, and VIP nights.
• Coordinate vendor logistics (AV, décor, rentals, specialty entertainment).
• Oversee event setup, execution, and breakdown.
• Serve as primary client contact during events.
• Coordinate artist and celebrity after-parties.
• Manage VIP guest lists and discreet accommodations.
• Collaborate with security and management on privacy protocols.
• Foster relationships with promoters, label reps, and industry contacts.
• Program and manage venue management software (TripleSeat).
• Build and refine event pricing structures.
• Track event revenue and performance metrics.
• Maintain organized digital files and contracts.
• Assist with developing SOPs for private events and specialty programming.

Benefits

• Competitive salary (DOE) + performance incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed