Event Coordinator | Part-Time | SoFi Center
About The Position
The Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue including developing, coordinating, and supervising all event related activities key to the operation of the facility including but not limited to maintaining security staffing plans, labor management, collection and distribution of event information from promoter/show representatives/sports teams, billing preparation/support, customer service representation to our guests and logistics of departmental activities relating to events. Under general supervision from the Event Manager the Event Coordinator serves as liaison between TMRW Sport Live Events team, event organizers, guests, facility staff, service providers and other stakeholders. Event Coordinators may work alongside an Event Manager or in the absence of an Event Manager.
Requirements
- 4-year degree from a college or university preferred
- 1-2 year experience same or similar position in arenas, convention centers, stadiums or theaters preferred
- Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours)
Nice To Haves
- Experience with Microsoft Office products, CAD and Ticketmaster ticketing software preferred
Responsibilities
- Advance each show/event with appropriate show/promoter representative in a timely fashion
- Communicates all event information to the appropriate Departments and staff
- Develop, implement and manage event security plans in conjunction with event security provider and appropriate show/promoter representatives
- Communicates in a timely manner with each Department Head regarding specific needs and information for each event
- Prepares and distributes Event Data Sheet to all staff and Departments in a timely manner
- Prepares post event report for all events coordinated
- Meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events
- Work with promoters and agents to coordinate facilitate client needs for each event and provide cost estimates as required/requested
- Preparation of and submission of expenses for event settlement. Attend settlement if required
- Executes other operational duties as assigned
- Serve as a facility representative at events; enforce facility policies and procedures throughout each event; identify and resolve event challenges; resolve public complaints.
- Take reasonable steps to ensure a high level of customer service is being provided by facility staff
- Monitor the work of facility staff to ensure event needs are being met and the Center is being maintained.
- Identify any safety concerns and work with appropriate staff to resolve them.
- Liaise with public safety officials in the event medical, fire or police personnel respond to the Center.
- Answer questions and provide information to facility customers
- Facilitate pre-event and post-event walk through to assess facility condition
- Perform other duties as required
Benefits
- 401(k) Savings Plan
- 401(k) matching
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Industry
Administrative and Support Services
Number of Employees
5,001-10,000 employees
