Event Coordinator - WeHero

Submittable•Bend, OR

22h•$60,000•Hybrid

About The Position

At Submittable, we are transforming how organizations create social impact. Our platform empowers thousands of mission-driven organizations, from nonprofits to government entities, to make a difference in their communities and beyond. In 2024, our innovative software helped organizations worldwide run 30,000 programs, welcomed 1.2 million applicants, and facilitated the distribution of more than $10 billion in funding through our products on behalf of our clients. We are on a mission to help organizations accelerate their impact, so we are proud to partner with organizations focused on Equity & Social Justice, Children & Education, Creative & Arts, Health & Wellness, Economic Justice & Opportunity, and Environment & Climate. At Submittable, technology and purpose converge, offering a unique opportunity to contribute to meaningful change. We are looking for an Event Coordinator to join the WeHero team who is passionate about creating meaningful volunteer experiences and thrives at the intersection of planning, logistics, and communication. In this role, you’ll play a key part in creating memorable volunteer experiences that embody the WeHero brand and meet client expectations. Our events range from small-scale gatherings of 10 people to large-scale virtual and in-person events of over 500 participants. You’ll be at the heart of planning, logistics, and communications to deliver seamless and impactful events.

Requirements

Project Management Excellence: 2+ years experience in project management, ensuring all event components are organized and streamlined.
Quality Control: Attention to detail across all event aspects, from logistics to communication, ensuring high Brand standards.
Adaptability & Flexibility: Ability to adjust to changes and adapt plans as needed, while staying solution-focused.
Passionate about Relevant Research: Actively seek out knowledge on current global topics and nonprofits from reliable, data-driven sources to enrich event experiences for clients.

Nice To Haves

Experience working in Asana
Experience working in HubSpot
Experience working with G Suite
Experience working in Canva and/or Adobe Creative Suite

Responsibilities

End-to-End Event Logistics: Manage all aspects of event logistics from planning through execution, tailoring each detail to meet event objectives and client needs.
Smooth Execution & Problem Solving: Ensure events run seamlessly and respond to any unexpected issues with quick, solution-focused approaches.
Effective Communication: Serve as the communication bridge between clients, vendors, and nonprofit partners to deliver clear, timely, and professional interactions.
Budget Management: Oversee event budgets and track expenses efficiently to keep within event margins.
Brand-Centric Event Collateral: Create high-quality event collateral (promotional materials, event pages, and volunteer experience guides) with a strong focus on WeHero’s brand identity.

Benefits

Flexible vacation time
Work travel
Freedom to self-direct your learning and professional development
Wake up every day making a positive impact in the world
Comprehensive health and life insurance with optional HSA, FSA, and DCA accounts
401(k) plan with employer match starting day one
Equity stock options to share in our success
Flexible hours, remote work options, and generous vacation and sick leave
Paid parental leave for mothers, fathers, and adoptive parents
Professional development stipends to support your career growth
Opportunities to participate in community outreach and volunteer programs
Monthly company-sponsored happy hours and gatherings to connect and unwind