Event Consultant

Caterpillar Inc.•Tucson, AZ

8d•$89,210 - $133,810•Onsite

About The Position

Your Work Shapes the World at Caterpillar Inc. When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. As a key member of our Resource Industries marketing team, the Event Consultant is responsible for planning, leading, and executing the operational and logistical elements of complex internal and customer-facing events across the global mining segment. This role carries significant visibility and influence—your work will directly represent the Caterpillar brand to customers, dealers, executives, and partners around the world. This is far more than a checklist-driven events role. We’re looking for someone who understands that events are a strategic marketing channel and can think beyond logistics to craft meaningful, memorable experiences that strengthen relationships and drive business outcomes.

Requirements

Customer Focus: Knowledge of the values and practices that align customer needs and satisfaction as primary considerations in all business decisions and ability to leverage that information in creating customized customer solutions.
Experience planning and coordinating large-scale corporate events and executive-level engagements.
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Strong skills in run‑of‑show development, room/stage setups, load‑in/load‑out, and multi‑vendor coordination.
Creativity: Knowledge of the approaches, tools, and techniques for promoting creative, original thinking and ability to apply it to a variety of business situations.
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Relationship Management: Knowledge of relationship management techniques; ability to establish and maintain healthy working relationships with clients, vendors, and peers.
Project Management: Knowledge of effective project management strategies and tactics; ability to plan, organize, monitor, and control projects, ensuring efficient utilization of technical and administrative resources to achieve project objectives.
Vendor/Supplier Management: Knowledge of external provider management processes and ability to effectively manage the business relationship with external providers (e.g. vendors, service providers, contractors, consultants and suppliers).

Nice To Haves

Bachelor’s degree in Hospitality Management, Event Management, Business Administration, Marketing or Communications.
Experience using Eventscase (or similar event management platform) and/or Workfront (or similar project management platform)
Certified Meeting Professional credentialing or Certified Special Events Professional credentialing or 3-5+ years of progressively responsible experience in corporate event planning

Responsibilities

Negotiating and managing hotel and venue contracts, including room blocks, attrition, concessions, cutoff dates, function space requirements, banquet event orders (BEOs), and critical contract clauses such as force majeure, cancellation terms, insurance requirements, and indemnification.
Collaborating with internal program owners as an event planner and operational consultant, clearly explaining logistics, risks, constraints, and tradeoffs while maintaining a marketing mindset.
Developing and managing operational workbacks, translating program requirements into sequenced tasks, timelines, and onsite execution plans.
Managing food and beverage planning, including BEO development, menu structures, dietary accommodations, allergen protocols, service styles, timelines, and guest counts.
Planning room sets, staging layouts, run‑of‑show mechanics, load‑in/load‑out processes, BOH operations, and multi‑vendor operational sequencing.
Organizing workflows, tasks, timelines, approvals, and event data.
Coordinating group transportation models, including VIP transfer logistics and attendee movement planning.
Managing event compliance, risk, security, and protocol considerations, including access control, executive‑level protocol and discretion, incident response norms, emergency action planning, venue policies, and ADA accessibility standards.
Implementing brand guidelines and approval processes for signage, merchandise, conditioning, and other branded materials.
Managing event‑related budgets, including cost drivers, vendor quotes, service charges, taxes, invoice review, and post‑event financial reconciliation.
Monitoring event delivery, identifying issues, closing feedback loops, and supporting event and show enhancements across the segment.
Providing flexible operational support across a range of event formats, including internal programs, customer engagements, and occasional industry events or tradeshows, adapting quickly to shifting scopes, environments, and delivery needs.