Event & Conference Coordinator, Merrill Palmer Institute

Wayne State University • Detroit, MI

390d • $43,711 - $52,449

About The Position

The Event & Conference Coordinator at Wayne State University's Merrill Palmer Institute is responsible for providing professional administrative support in planning, organizing, and coordinating events, conferences, and continuing education programs. This role involves establishing and monitoring budgets, leading planning committees, and ensuring that all events align with the objectives of the School/College/Division.

Requirements

• Graduation from an accredited college or university or an equivalent combination of education and/or experience preferred.
• Reasonable knowledge and experience of planning, developing, and implementing events, conferences, and continuing education programs.
• Reasonable knowledge of budgeting and bookkeeping procedures and applications.
• Strong organizational skills.
• Ability to communicate effectively with others.
• Ability to handle multiple assignments while adhering to established guidelines and deadlines.
• Reasonable experience in providing functional supervision and work leadership to support staff.
• Ability to work odd hours to attend and assist with events, conferences, and continuing education programs.
• Some knowledge of University practice, policies, and procedures is preferred.

Nice To Haves

• Experience in a similar position developing and delivering events, conferences, or continuing education programs.

Responsibilities

• Assist in the planning, organization, and coordination of financial, personnel, and operational activities for events, conferences, and continuing education programs.
• Evaluate the feasibility of proposals and assist in the development of programs that support School/College/Division objectives.
• Initiate and lead planning committees; assist in determining service delivery and facility preparations; establish and monitor work plans and budgets.
• Oversee development, printing, and distribution of materials; define all necessary resource requirements.
• Secure venue; negotiate pricing and contracts; interface with all key internal and external contacts.
• Attend events, conferences, or continuing education programs to coordinate operations and activities.
• Coordinate participant registration, director/faculty/speaker support, food and beverage needs, and act as liaison for the venue and commercial supporters.
• Evaluate the effectiveness of events, conferences, or continuing education program operations and implement necessary changes.
• Prepare post-conference reports outlining key measures such as attendance and associated income, evaluations, commercial support, expenses, and opportunities for improvement.
• Assist in developing, implementing, and maintaining overall program funding and strategy for the department.
• May provide functional supervision to support personnel; assign, monitor, and review work activities; train in appropriate methods and procedures.
• May represent the School/College/Division at other national and regional conferences.

Benefits

• Annual salary range of $43,711 to $52,449.
• Regular full-time employment with a stable work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: No Education Listed