Event and Registration Assistant - Seasonal

Utah State University • Logan, UT

4d • $13

About The Position

Overview Office of Events is a growing department whose primary function is to assure the events hosted by Utah State University, "Exceed Expectations". The primary purpose of this position is to assist the Registration Coordinators in in all aspects of event and conference registration, specifically focusing on the Summer Citizen Program. Hours: Monday-Friday, between 8:00am-5:00pm. May include some evening and weekend hours as needed with prior notification. Weekly hours will be between 10 to 28 hours. The work schedule will be determined on a weekly basis. This position is a temporary summer position, beginning the second week of May and ending the last week of August.

Requirements

• Ability to speak, read, write and understand English proficiently.
• Knowledge of basic accounting/bookkeeping practices and procedures.
• Strong working knowledge of Microsoft Word and Excel in a Windows environment, and the ability to work with other divisional database systems for which training is provided.
• Strong clerical and record keeping skills.

Nice To Haves

• At least six months related office experience, meeting planning experience, group event administration, or hospitality/tourism industry-related experience.
• Experience in group events, program coordination and/or project management responsibilities.
• Interested in a career in conference management and the hospitality and tourism industry.
• Interested in a long-term employment and advancement opportunities with the Conference Services team for the Office of Events at Utah State University.

Responsibilities

• Assist the Registration Coordinators in all aspects of event and conference registration
• Enter registrations into database from phone calls, emails, facsimile, and mail notifications, with an emphasis on the Summer Citizen Program registration
• Process payments following the department cash handling procedures; some collection responsibilities
• Answer phone calls and respond to e-mails, with an emphasis on Summer Citizen questions, calls, and emails
• Process registration requests from Program Coordinators
• Name badge set-up, printing and preparation, and attendee check-in
• Travel as needed (arranged ahead of time)
• Assist with the Summer Citizens Program and other events as needed
• Other duties as needed

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed