Event and Activation Coordinator

Salt Lake County•Salt Lake City, UT

About The Position

Plans, organizes, coordinates, presents and promotes events and activities at Arts & Culture – Eccles Theater. Develops and engages community partnerships, and works to optimize both community outreach and engagement, and revenue for the Eccles Theater.

Requirements

Bachelor’s degree from an accredited college or university in Event Management, Business, Sociology, Public Planning and Policy, Broadcasting, Performing Arts, Technical Theater, Fine Arts (Acting, Musical Theater, Design & Production), Marketing, Hospitality Management, Public Relations, Communications, Psychology, or other closely related field, plus a minimum of three (3) years of directly related work experience in event planning and execution.; OR an equivalent combination of education and experience.
Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.
Knowledge of: Methods used to plan and coordinate various events
Problems and issues associated with organized community events
Contract negotiation and facility rental practices
Skills and Abilities to: Work with computer software related to job-specific duties
Use social media for promotional purposes
Interpret and communicate rules, regulations, policies, and procedures
Communicate clearly and effectively, both orally and in writing
Perform accurate mathematical functions
Exercise initiative and independent judgment
Establish and maintain effective working relationships with coworkers, supervisors, the public, and community organizations and groups
Multi-task, organize and prioritize work tasks
Independently handle difficult situations tactfully and professionally
Relate to individuals of diverse backgrounds
Requires the ability to sit, stand, walk, kneel, crouch, stoop, squat, and lift up to 30 pounds.
May require standing for long periods.

Responsibilities

Plans, organizes and coordinates details of events and activities at the Eccles Theater.
Conducts facility tours and site inspections.
Cultivates and maintains professional relationships with potential and existing clients, Regent Street Black Box Residents, artists, local presenting partners, and destination management organizations.
Develops and implements tactics to engage with new arts organizations and traditional revenue-generating bookings and in-house events in partnership with local and regional arts organizations.
Builds relationships and contracts that facilitate the development of specialized series offerings for key site spaces, targeting new patrons and previously underserved demographics within our community to bring relevant and supportive programming.
Identifies and develops pipelines and relationships in the community, which will generate revenue through booking opportunities for mid-size meetings and events, conventions, conferences, filming, and live streaming.
Responds to inquiries about scheduling rooms and event spaces.
Meets with clients to discuss setup options, calculates cost estimates, and reviews checklists of requirements for the use of facilities and approved service providers.
Negotiates and finalizes rental contracts, records tentative and contracted dates on the event calendar, and accepts deposits and fee payments.
Acts as primary point of contact with clients, including private and non-profit organizations, custodians, and temporary staff, to coordinate all details of scheduled events. This includes working with ticketing staff, patron services, food and beverage, and technical directors.
Partners with Arts & Culture marketing teams to promote and publicize Eccles events.
Arranges for last-minute adjustments in events or equipment setup at the request of the client and resolves problems and concerns as they arise during scheduled events.
Monitors events throughout the scheduled time period to ensure compliance with the client's contractual agreement and security/safety requirements.
Maintains database of events, community/media contacts, and list of authorized caterers, as established by County contracts.
Prepares financial, statistical, or other reports and provides general administrative support.

Benefits

12 Holidays
up to 24 vacation days
12 sick days
one personal day every year
Retirement options for hybrid pension/401(k) or 401(k) only with 10% employee contribution
Medical coverage, including a 100% County-paid premium option
Dental and Vision coverage with coverage for adult designees
Health Savings account with a County contribution of up to $1,200 per year, or a Flexible Spending Account
100% County-paid Long-Term Disability and employee-paid Short-Term Disability options
Professional Development and professional membership fees paid
Tuition Reimbursement
Onsite medical clinic and gym
hospital insurance, auto insurance, and home insurance, and discounts at County facilities