ESY SECRETARIAL

Oak Lawn-Hometown School District 123 • Oak Lawn, IL

311d

About The Position

The Secretary supports the Principal(s) and staff in the day-to-day operations of the school and/or program. This position is highly visible and will be greeting visitors to the building on a regular basis. Duties include maintenance of confidential student records, direct contact with students, parents/guardians, and support staff at a school site. Frequent public contacts in person, by telephone, or email require the application of established policies and procedures, but questions are referred to higher-level authority when a procedure has not been established. This position will require a wide variety of clerical tasks, which requires the use of various technology.

Requirements

• High School Diploma
• Previous office experience preferred
• Strong interpersonal skills and friendly disposition
• Excellent oral and written communications skills
• Word processing and computer skills

Responsibilities

• Demonstrate support of the Oak Lawn-Hometown School District 123 Strategic Plan
• Uphold the established Board of Education policies, regulations, and administrative procedures
• Includes record keeping, data-base management, document preparation, customer service, communication, and site support
• Assist administrator and other staff in planning and preparing for meetings, inservices, conferences, and workshops
• Assist in the development of office procedures
• Apply knowledge of modern office methods, equipment, and practices: including letter and report writing, receptionist and telephone etiquette, and filing systems; correct English usage, spelling, grammar, and punctuation
• Manage data warehousing responsibilities, budgeting, transportation planning, as well as State and Federal reporting; including regular meetings and interaction with the District Office staff
• Manage and coordinate daily substitute schedule with District Office staff
• Manage and coordinate building facility usage and calendar with District Office staff
• Input and manage student schedules within the student management system
• Handle incoming and outgoing mail
• Coordinate Lunchroom Supervisors' daily schedule; keep accurate record of students receiving free lunch
• Keep track of fees owed and send out quarterly fee reminders
• Insure appropriate security and safety methods are employed within the office
• Order supplies and equipment
• Organize office workflow to meet deadlines
• Ability to sit/stand for prolonged periods of time
• Utilize time management techniques to organize and prioritize work
• Regular attendance and/or physical presence at the job

What This Job Offers

• Industry: Educational Services
• Education Level: High school or GED