Estimator & Project Coordinator

Interstate Graphics•Machesney Park, IL

31d

About The Position

We are seeking a highly organized, detail-oriented Estimator & Project Coordinator to support our growing print and signage operations. This role is responsible for preparing accurate quotes, coordinating project details from order through production handoff, and helping ensure jobs move through the business efficiently and profitably. This is a key internal role that sits at the intersection of sales support, customer communication, production coordination, and project execution. The right candidate will be comfortable managing multiple priorities, communicating clearly with customers and internal teams, and driving tasks to completion in a fast-paced environment.

Requirements

2+ years of experience in estimating, project coordination, customer service, inside sales, or account support in print, signage, manufacturing, graphics, construction, or a related industry preferred
Strong organizational skills and ability to manage multiple projects and deadlines at once
Excellent written and verbal communication skills
Strong attention to detail and follow-through
Comfortable working in ERP, estimating, CRM, and Microsoft Office systems
Ability to think critically, solve problems, and operate with urgency

Nice To Haves

Experience in wide-format printing, signage, retail graphics, branded environments, or installation coordination is a plus

Responsibilities

Prepare accurate and timely estimates for print, signage, graphics, and related projects
Review quote requests for completeness and follow up internally or externally to gather missing information
Work with vendors and internal teams to source materials, pricing, freight, and outside services as needed
Understand production methods, material options, installation considerations, and routing in order to build accurate quotes
Maintain quote records and assist with quote follow-up as needed
Help prioritize quote activity based on urgency, project size, and strategic importance
Assist in moving awarded jobs from quote to production with a clean and accurate handoff
Coordinate project details across sales, production, installation, purchasing, and vendors
Track timelines, proofs, materials, and key milestones to help keep projects on schedule
Communicate status updates, open items, and next steps clearly to internal teams and customers
Help identify and resolve project issues before they impact delivery, margin, or customer satisfaction
Support job documentation and workflow accuracy within company systems
Serve as a responsive point of contact for assigned quotes and projects
Support customer communication related to estimating, project details, status updates, and execution
Partner closely with leadership on key accounts and more complex opportunities
Work cross-functionally with operations, production, installation, customer service, and accounting as needed