Estimating Coordinator / Contract Administrator

Owen Electric • Saint Augustine, FL

15d

About The Position

Owen Electric Company (OEC) is a rapidly growing, large electrical contractor delivering complex industrial, mission-critical, and commercial projects across the Southeast. We are driven by a field-first culture, operational excellence, and an unwavering commitment to Safety, People, and Quality. As we continue to expand, we are building out a best-in-class preconstruction and estimating function to support our growth trajectory. We are seeking a highly organized and proactive Estimating Coordinator to support our preconstruction and estimating teams. This individual will be responsible for managing the flow of information, assembling proposal packages, maintaining databases, and ensuring our estimating efforts are executed with accuracy, speed, and professionalism. The ideal candidate thrives in a fast-paced environment, has excellent communication skills, and brings a service-oriented mindset to support multiple senior estimators and preconstruction leaders.

Requirements

• 3+ years of experience in a construction or estimating support role, preferably with an electrical or general contractor.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); familiarity with SharePoint preferred.
• Excellent written and verbal communication skills.
• Self-starter who thrives in a deadline-driven environment and can manage multiple priorities simultaneously.

Nice To Haves

• Ability to read and interpret basic construction drawings and specifications is a plus.

Responsibilities

• Track bid opportunities, RFPs, and prequalification requests in collaboration with business development and estimating.
• Coordinate receipt and distribution of drawings, specifications, and addenda to the appropriate estimating teams.
• Prepare, format, and assemble final proposal and bid submission packages, ensuring alignment with client requirements and company standards.
• Manage bid calendars and ensure timely delivery of all required documents and forms.
• Maintain estimating databases, vendor contact lists, and bid logs with accuracy and completeness.
• Upload and organize project documents in SharePoint and ensure proper folder structures and naming conventions are followed.
• Assist in maintaining historical bid data for use in benchmarking and budgeting.
• Issue bid invitations to subcontractors and vendors using company platforms.
• Manage and track bid responses, follow up as needed to ensure competitive coverage across all scopes.
• Support the estimators by preparing scope comparison spreadsheets and organizing incoming proposals for review.
• Schedule and coordinate internal bid reviews and preconstruction meetings.
• Support senior estimators with takeoff logistics, quantity verifications, or preliminary scope summaries as directed.
• Act as a liaison between estimating, business development, operations, and administrative teams to ensure seamless communication.

Benefits

• Join a rapidly growing contractor delivering marquee industrial and commercial projects across the Southeast.
• High-performance culture with strong leadership support and clear processes.
• Competitive compensation and comprehensive benefits.
• Opportunity to grow within the preconstruction and estimating team as the company scales.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees