Estimating /Bid Coordinator

Rosendin•Pflugerville, TX

About The Position

Whether you’re a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. SUMMARY The Estimating/Bid Coordinator is responsible for collecting, filing, maintaining, and distributing all project documents. This position will aid all levels of staff on a project team.

Requirements

Associate degree in Business Management or related discipline is preferred.
Minimum 1‐year previous document control experience, preferably in a construction environment
Can be a combination of education, training and relevant experience
Computer, filing, and 10‐key skills required
Attention to detail is a must; strong analytical skills favored
High level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
Proficient in using a database platform
Ability to prioritize and manage multiple tasks, changing priorities as necessary
Ability to work under time pressure and adapt to changing requirements with a positive attitude
Effective oral and written communication skills as required for the position
Ability to be self‐motivated, proactive and an effective team player
Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

Responsibilities

Performs administrative functions such as filing; correspondence log maintenance; processing incoming and outgoing correspondence and transmittals into the hard file and electronic database system; schedule meetings.
Manage documentation, and all filing system developments.
Tracks and manages all documentation associated with preparation of estimates, bids and proposals including amendments, RFI’s, etc.
Reviews, logs and acts upon incoming and outgoing documents associated with bids and proposals.
Coordinate responses to requests for proposals and invitations to bid.
Ensure compliance with Federal Acquisition Regulations as included in proposal and bid documents.
Specific assignments include specifying compliance requirements, determining priorities, allocating resources and assignments.
Assist in the review and analysis of Requests for Proposals (RFP's) and Invitations to Bid (ITB’s) to ensure full compliance of all responses.
Coordinate and schedule meetings related to pursuit kick-offs, estimating reviews and bid submission reviews, as well as team meetings and interdepartmental meetings.
Provided technical support to employees for bid and proposal tracking database.
Update and revise the database, as required or requested by employees and managers.
Update bid schedule (take off old/past bids and enter new opportunities)
Distribute bid schedule by email to bid schedule list
Maintain the bid schedule distribution list
Enter new opportunities into database.
Set up electronic and hard copy files for new opportunities
This position assists in the management and maintenance of the configuration, and support of the company’s Customer Relationship Management (CRM).