Estimating Administrative Coordinator

ARCH • Quakertown, PA

19d • Onsite

About The Position

Essential Duties and Responsibilities include the following. Other duties may be assigned. Provide administrative and clerical support to the estimating department, including correspondence, calendar management, and file organization. Coordinate bid preparation and submission, ensuring accuracy and timeliness. Communicate with vendors and subcontractors to solicit and track pricing, compiling quotes for cost analysis. Maintain organized digital and physical filing systems for estimating records (e.g., MS Teams, Miro). Monitor project schedules and deadlines to ensure timely completion of estimating activities. Research and compile project-related data such as material costs, labor rates, and customer requirements. Act as a liaison between the estimating team and other departments (project management, finance) for smooth information flow. Schedule and support meetings, site visits, and conference calls, including agenda preparation and minute-taking.

Requirements

• High School Diploma or equivalent is required.
• Advanced use of Microsoft office (Word, Excel, Outlook)
• Strong written and verbal communication skills required for effective communication with team members, vendors and customers.
• Excellent organizational skills and time management.
• Strong attention to detail with the ability to manage multiple tasks and deadlines with accuracy.
• Ability to work both independently and collaboratively within a team environment.
• A proactive, self-starter mindset is valued for anticipating team needs and resolving issues efficiently.
• Excellent organizational skills and time management.

Nice To Haves

• Associates degree in Business Administration, Marketing, Management, Engineering, or other relevant field (or a combination of education and relevant work experience) is preferred
• Previous experience working in similar position in manufacturing a plus
• Previous experience in customer interfacing position
• Knowledge of ERP system s (JobBoss)
• Experience with an estimating or project management software is beneficial

Responsibilities

• Provide administrative and clerical support to the estimating department, including correspondence, calendar management, and file organization.
• Coordinate bid preparation and submission, ensuring accuracy and timeliness.
• Communicate with vendors and subcontractors to solicit and track pricing, compiling quotes for cost analysis.
• Maintain organized digital and physical filing systems for estimating records (e.g., MS Teams, Miro).
• Monitor project schedules and deadlines to ensure timely completion of estimating activities.
• Research and compile project-related data such as material costs, labor rates, and customer requirements.
• Act as a liaison between the estimating team and other departments (project management, finance) for smooth information flow.
• Schedule and support meetings, site visits, and conference calls, including agenda preparation and minute-taking.

Benefits

• Competitive Pay with Overtime Opportunities : Your time is valuable, and we treat it as such.
• Guaranteed 401K Match and Comprehensive Medical Insurance Plan : The best investment a company can make is the care of its own workers. ARCH offers multiple plans to select from to meet the needs of you and your family.
• Starting time off: Ten Days PTO with ten paid holidays
• Strong people-first company culture : You can only do your best if we give you our best!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED