Estate & Probate Paralegal / Office Manager

Build My Great Team • Troy, MI

2d • $80,000 - $100,000 • Onsite

About The Position

We are seeking a full-time, in-office professional who can operate as both a senior paralegal and the operational backbone of the firm . This is not an entry-level role. You will step into a busy, active practice and take ownership of both legal work and day-to-day office flow. The right person will reduce workload, not require training from scratch. Monday through Friday, 40 hours per week. No remote work. No nights or weekends.

Requirements

• Hands-on experience with Michigan probate processes, including MiFile and filings within Michigan Probate Courts
• Experience with email filing in Wayne County Probate Court
• Experience working with Registers of Deeds and e-recording deeds and other instruments
• Experience with corporate and LLC filings through the State of Michigan LARA
• Experience with all facets of estate and trust administration, including: completing beneficiary designation forms, preparing and processing change of ownership documentation, fiduciary account reporting, transitioning from revocable to irrevocable trust administration, and administration within probate court
• 7+ years of experience in estate planning, probate, and/or trust administration
• Demonstrated ability to open and manage probate estates independently
• Proficiency in Microsoft Word, including formatting, styles, and document structure
• Proficiency in Microsoft Outlook for email and calendar management
• Advanced proficiency in Adobe Pro, including editing and finalizing legal documents
• Experience with HotDocs or the ability to independently produce comparable document work product
• Strong attention to detail, organization, and follow-through
• Comfortable and efficient typing skills, approximately 55+ CWPM

Responsibilities

• Prepare and edit estate planning documents with precision
• Manage estate and trust administration matters, inside and outside of probate court
• Open and manage probate estates independently
• Prepare and record deeds and handle related real estate matters
• Review and update beneficiary designations and related documents
• Draft, edit, and finalize client and legal correspondence
• Ensure all documents are properly formatted and court-ready
• Manage incoming calls, client communication, and scheduling
• Maintain and manage the attorney’s calendar with awareness of court schedules, workload, and realistic timing between commitments
• Organize and maintain physical and digital files
• Support daily office operations, including client intake and coordination
• Handle light administrative tasks and occasional errands as needed

Benefits

• Paid sick time and flexible scheduling when needed
• Paid holidays, including July 4th, Christmas, New Year’s, and select additional days
• Paid vacation: 10 days after year 1 15 days after year 2 20 days after 5 years
• Unpaid time off with advance notice
• Small, supportive office environment where your work has direct impact

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees