Escrow Officer

Title Financial Corp • Missoula, MT

4d

About The Position

The Escrow Officer
is responsible for managing escrow files from the date of receipt through completion, ensuring all real estate transactions are handled accurately, efficiently, and in compliance with legal and regulatory requirements. This includes residential, construction, and basic commercial transactions. The Escrow Officer oversees all stages of the escrow process, including title curative work, document preparation, fund disbursement, and closing coordination. They may also have the authority to waive title exceptions and are expected to deliver smooth, timely closings that meet the expectations of all parties involved.
In addition to transaction management, the Escrow Officer is responsible for building and maintaining a book of business through relationship development, client retention, and participation in community and real estate events to promote services and generate new business.

Requirements

• Three years’ experience in the industry. Experience may include roles such as Escrow Officer, Escrow Assistant, or other related positions.
• Has a passion for working with people, is customer service-oriented, and can build meaningful relationships.
• Excellent Sales and marketing skills.
• Is very organized, with attention to detail, and has a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Can prioritize tasks and notify others when assistance is needed.
• Ability to function well in a high-paced environment.
• Basic to advanced computer skills, including Google Suite or related software, and has the ability to learn new programs.
• Must be at least 18 years of age and have a valid driver’s license.
• A High School diploma or equivalent is required.
• Must have a producer license or have the ability to receive one within 90 days of starting (MT only)
• Must have a Notary or receive one within 90 days of starting.

Responsibilities

• Meets with attorneys, realtors, lenders, and customers to review and/or draft the escrow instructions and agreements for residential and basic commercial closings. Facilitates the parties' objectives in closing escrow.
• Checks title commitments and tax certificates for accuracy, outstanding liens, exceptions, or any other title problems that may be cleared prior to closing.
• Set up accurate escrow files, including the initial filing, deposits, and all relevant documents.
• Prepares for closing by requesting pay-off statements and figuring loans, lien releases, insurance and legal records, and/or necessary documents to ensure that lender instructions coincide with the purchase agreement.
• Conducts the execution of closing documents on and off the company’s premises and approves the finalized closing statements. Communicates and sends lender packages according to closing instructions. Disburse funds in accordance with standard accounting procedures and customer and lender requirements.
• Manages and administers trust accounts.
• Addresses questions and concerns from realtors, attorneys, buyers, and sellers regarding insurance, taxes, title work, foreclosures, and legal documents.
• Input, access, and retrieve data relevant to closings. Reviews, executes, and distributes finalized policies and closings.
• Develop and maintain a client base through effective marketing and ensure that clients are provided exceptional quality and accuracy in products and services.
• Communicate with company employees and customers by phone, in person, or through correspondence.
• Supports corporate core values, purpose, goals, and culture.
• Operate a company vehicle or personal vehicle.
• Other Job duties as assigned.

Benefits

• Competitive benefits plan including medical, dental, vision, basic life insurance, and short-term disability coverage for employees.
• 401(k) with a competitive discretionary match
• Discount on closing fees
• Early paycheck access
• Wellness program
• Pet insurance
• Voluntary plans, including accident, hospital plans, and more!
• New employees receive 24 hours of FTO on their first paycheck, with additional accruals for a total of 3 weeks of Flexible Time Off each year.
• Employees receive 11 paid holidays, Volunteer Time Off, Parent Leave, Grandparent Leave, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees