Escrow Lead

Brookfield Asset Management•Costa Mesa, CA

3d•$85,000 - $95,000•Onsite

About The Position

At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind – creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community. As part of Brookfield — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up. If you're ready to be a part of our team, we encourage you to apply. The Escrow Lead is responsible for proficiently managing and tracking escrows, loan approvals and closing dates in collaboration with our escrow company, sales teams and preferred lenders ensuring seamless closings for our valued homebuyers. The Escrow Lead operates with efficiency to ensure all purchase agreements are completed, signed, executed and escrows are promptly initiated. The Escrow Lead oversees the entire escrow process from sales release through close of escrow, ensuring accuracy, consistency for smooth transactions. Additionally, this role involves managing pricing in the system, calculating final sales prices, compiling all closing conditions, creating, and writing escrow addendums, and initiating requests for closing documents with Escrow. The Escrow Lead collaborates closely with teams in Southern California and Arizona and orchestrates and manages the sales backlog, escrows and closing processes within these regions.

Requirements

Bachelors Degree and/or 5-8 years experience in escrow and closing new home construction
Notary Public is preferred
General knowledge of new home industry is preferred
Ability to multi-task and prioritize
Ability to drive own workload and work under limited supervision
Strong organization and planning skills
Strong follow-through skills and detail orientation
Strong Communication and interpersonal skills
Computer knowledge: Microsoft Office required; Newstar, Salesforce, DocuSign a plus
This position will be located in the Costa Mesa office as it requires collaboration with escrow and sales teams.

Nice To Haves

Notary Public is Preferred

Responsibilities

Manage Escrows
Consistently manage escrow pipeline for homes sold in backlog
Ability to look at future months ahead and accurately plan workload accordingly
Prepare for future closing months by having final pricing complete, flooring released, closing documents to escrow, etc.
Lead BRP Mortgage and Sales Team loan status update calls
Actively maintain the escrow status log for managed neighborhoods
Track all loan approvals in Newstar, lenders, FHA loans, termites, building finals, and flooring releases
Send Escrow all funding conditions as soon as the request comes in
Purchase Agreements / Net Cost of Sales/Sales Price Revisions
Review each purchase agreement to verify contract is accurate and complete
Manage the processes of accurately booking the sales, capturing the net costs of sale including incentives and discounts in InformXL and Newstar
Complete all Net Cost of Sales (NCOS) and sales revisions, which are. audit documents
Route via DocuSign all Net Cost of Sales/Sale Revision and store in the electronic file when complete
Confirm all required documents are in the lot file at closing (within the electronic files)
Sales Releases and Pricing Matrix
Enter approved pricing into Newstar Enterprise
Distribute pricing to internal team members and route matrix for signature approvals
Maintain pricing on unsold homes for accuracy and update all pricing adjustments.
Closing Dates/Closing Disclosures
Maintain and track closing dates to ensure they are accurate on all internal systems
Adjust tentative close date to actual date
Manage walk and close date schedules
Close all homes in the system when closing confirmation is received.
Tie all Closing Statements to the net revenue and close out home in Newstar Enterprise
Update Escrow and lender with any closing date changes
Sales and Escrow Support
Keep track of all incoming and outgoing checks by logging them into Newstar.
Obtain all orientation tours from the sales teams, input into Newstar.
Maintain Orientation/Close Schedule and send out all walk and close date letters.
Order and track through Newstar all termite reports, NHD’s and Tax Reports
Maintain the Referral tracking log in Newstar and request all referral checks.
Distribute to sales teams
Additional Responsibilities
Maintain Internal and External Relationships
Grant Deeds
Review final sales prices in lot file summary form