Escrow Assistant

Cottonwood Title Insurance Agency•Midvale, UT

2d•Onsite

About The Position

We're looking for a detail-oriented Escrow Assistant to join our team at our Union Park office. This is a great role for someone with 1–3 years of experience in the title or escrow industry who's ready to sharpen their skills alongside experienced escrow officers and grow within a stable, well-established company. We are also open to hiring qualified candidates who have no experience in our industry. You'll be a key contributor to real estate transactions from opening to closing - keeping things accurate, on time, and running smoothly. As an Escrow Assistant, you will assist escrow officers in preparing, managing, and closing real estate transactions from start to finish. You will prepare and review closing documents, settlement statements (HUD/ALTA), and transaction correspondence. You will coordinate with lenders, realtors, and other title companies to balance transactions and ensure accuracy prior to closing. You will assist in clearing title by reviewing title commitments and coordinating the resolution of any title issues that arise. You will disburse and receive funds accurately, verifying all documentation and figures before release. You will coordinate communication between buyers, sellers, realtors, lenders, and other real estate transaction parties through phone and email. You will maintain organized, up-to-date transaction files in SoftPro throughout the closing process and assist with post-closing tasks including document recording and file reconciliation.

Requirements

1 to 3 years of experience in title, escrow, or a closely related real estate field.
Solid working knowledge of escrow processes including settlement statement preparation, funds disbursement, and document recording.
Strong attention to detail and the ability to catch and correct discrepancies before they become problems is essential.
Confident communicator with clear, professional written and verbal customer service skills for coordinating with clients and real estate partners.
Ability to assist with multiple open files simultaneously in a fast-paced, deadline-driven environment is a must.
Team-oriented mindset and willingness to coordinate and assist colleagues across the office will set you up for success.
A Utah title insurance license or willingness to obtain one is required

Nice To Haves

Hands-on experience with SoftPro is strongly preferred, but we are open to hiring qualified candidates who have no experience in our industry.

Responsibilities

Assist escrow officers in preparing, managing, and closing real estate transactions from start to finish.
Prepare and review closing documents, settlement statements (HUD/ALTA), and transaction correspondence.
Coordinate with lenders, realtors, and other title companies to balance transactions and ensure accuracy prior to closing.
Assist in clearing title by reviewing title commitments and coordinating the resolution of any title issues that arise.
Disburse and receive funds accurately, verifying all documentation and figures before release.
Coordinate communication between buyers, sellers, realtors, lenders, and other real estate transaction parties through phone and email.
Maintain organized, up-to-date transaction files in SoftPro throughout the closing process and assist with post-closing tasks including document recording and file reconciliation.