Escrow Assistant

Cottonwood Title Insurance Agency•Salt Lake City, UT

1d•Onsite

About The Position

About Cottonwood Title Established in 2000, Cottonwood Title Insurance Agency is Utah's largest independent title insurance company. With approximately 125 employees across eight offices - including Murray (headquarters), Midvale, Lehi, Orem, St. George, Layton, Salt Lake, and Salt Lake City - we serve a diverse client base of realtors, builders, lenders, commercial developers, and investors. We've built our reputation on deep expertise, consistent accuracy, and a best-in-class customer experience. Our team is collaborative, professional, and committed to making every real estate transaction as seamless as possible. The Opportunity We're looking for a detail-oriented Escrow Assistant to join our Salt Lake City team at our Parley's Way office. This is a great role for someone with 1–3 years of experience in the title or escrow industry who's ready to sharpen their skills alongside experienced escrow officers and grow within a stable, well-established company. You'll be a key contributor to real estate transactions from opening to closing - keeping things accurate, on time, and running smoothly.

Requirements

1–3 years of experience in title, escrow, or a closely related real estate field
Hands-on experience with SoftPro (strongly preferred)
Working knowledge of escrow processes, including settlement statement preparation and funds disbursement
Strong attention to detail with the ability to catch and correct discrepancies before they become problems
Clear, professional communication skills - both written and verbal - for client and partner interactions
Ability to manage multiple open files simultaneously in a fast-paced, deadline-driven environment
A team-oriented mindset and willingness to support colleagues across the office
Utah title insurance license or willingness to obtain one (we'll support you through the process)

Responsibilities

Support escrow officers in preparing, managing, and closing real estate transactions from start to finish
Prepare and review closing documents, settlement statements (HUD/ALTA), and related correspondence
Balance transactions with lenders and other title companies to ensure accuracy prior to closing
Clear title by reviewing title commitments and coordinating the resolution of title issues
Disburse and receive funds accurately, verifying all figures and documentation before release
Communicate professionally with buyers, sellers, realtors, lenders, and other transaction parties via phone and email
Maintain organized, up-to-date transaction files in SoftPro throughout the closing process
Assist with post-closing tasks, including document recording and file reconciliation