Equity Plan Administrator

Entrata • Lehi, UT

4d • Hybrid

About The Position

Since its inception in 2003, driven by visionary college students transforming online rent payment, Entrata has evolved into a global leader serving property owners, managers, and residents. Honored with prestigious awards like the Utah Business Fast 50, Silicon Slopes Hall of Fame - Software Company - 2022, Women Tech Council Shatter List, our comprehensive software suite spans rent payments, insurance, leasing, maintenance, marketing, and communication tools, reshaping property management worldwide.

Our 2200+ global team members embody intelligence and adaptability, engaging actively from top executives to part-time employees. With offices across Utah, Texas, India, Israel, and the Netherlands, Entrata blends startup innovation with established stability, evident in our transparent communication values and executive town halls. Our product isn't just desirable; it's industry essential. At Entrata, we passionately refine living experiences, uphold collective excellence, embrace boldness and resilience, and prioritize different perspectives, endeavoring to craft a better world to live in.

Entrata is seeking an experienced Equity Plan Administrator to own and scale our equity compensation programs as we continue to grow. In this role, you will be responsible for end-to-end equity plan administration and stock-based compensation accounting, ensuring accuracy, compliance, and operational excellence across all equity-related activities.

This is a highly cross-functional role partnering closely with Accounting, Legal, Payroll, HR, FP&A, and external auditors. You will serve as the primary owner of our equity administration platform, Morgan Stanley Shareworks, and play a critical role in building scalable processes and controls to support a growing organization.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
• 5+ years of experience in equity compensation, stock-based compensation accounting, or technical accounting.
• Strong working knowledge of ASC 718.
• Experience supporting audits and working directly with external auditors.
• High attention to detail with the ability to manage complex, multi-step processes.

Nice To Haves

• CPA certification.
• Hands-on experience administering equity plans in Morgan Stanley Shareworks.
• Experience with performance-based equity awards and market-based conditions.
• Familiarity with equity-related financial statement disclosures.
• Experience partnering cross-functionally with Legal, HR, Payroll, and FP&A teams.
• Prior experience in a high-growth or scaling company environment.

Responsibilities

• Own end-to-end administration of all equity programs including stock options, RSUs, performance awards, and ESPP.
• Serve as system owner for Shareworks, managing award setup, vesting, exercises, releases, cancellations, and modifications.
• Maintain accurate cap table records and ensure alignment across Shareworks, legal documentation, and accounting systems.
• Lead stock-based compensation accounting under ASC 718, including valuation, expense recognition, journal entries, and reconciliations.
• Manage accounting for equity modifications, forfeitures, cancellations, and settlements.
• Partner with Legal on equity plans, award agreements, amendments, and corporate actions.
• Act as primary point of contact for auditors on all equity compensation matters.
• Partner with Payroll and Tax to ensure accurate withholding, reporting, and compliance, including W-2, 3921, 3922, and international reporting.
• Design and scale equity administration processes, internal controls, and system integrations.
• Create and maintain equity administration and SBC accounting documentation, policies, and procedures.

Benefits

• Flexible and transparent culture with remote and hybrid work options, generous vacation time, and frequent company recharge days for work-life balance.
• Comprehensive medical, dental, and vision coverage, including fertility benefits, available for eligible employees and their families.
• HSA/FSA options and employer-paid disability benefits provided for eligible employees.
• Access to 401(k) or similar retirement plans with employer matching for eligible employees, ensuring long-term financial security.
• Wellness initiatives promoting physical and mental well-being, access to an onsite gym at HQ, mental health resources, wellness challenges, and employee assistance programs.
• Family-centric leave policies supporting new parents during significant life events.
• Entrata Cares programs offering opportunities for volunteerism, charity events, and giving back to our community.
• Exclusive Previ cell phone plan and discounts on services or local business partnerships for additional employee benefits.
• Bi-annual swag drops for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level