Equipment & Materials Coordinator

Edwards Construction Group • Arroyo Grande, CA

1d • $30 - $35

About The Position

We are seeking a highly organized and detail-driven Equipment & Materials Coordinator to support project execution across a portfolio of active construction projects. In this role, you will coordinate equipment, materials, compliance, and administrative processes to ensure projects remain on schedule, within budget, and fully supported. As the Equipment & Materials Coordinator, you will work closely with Operations, Project Managers, Accounting, vendors, and our field teams to manage supplier accounts, invoicing, submittals, equipment readiness, and regulatory requirements. You’ll play a key role in cost control, long-lead material coordination, and project closeout support. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment, takes ownership of details, and enjoys being a critical support partner in delivering high-quality construction projects.

Requirements

• Experience coordinating equipment, materials, or resources within a project-driven or operational environment
• Ability to manage documentation and certifications across assets or projects
• Experience working with vendors and service providers, including account coordination and procurement documentation
• Understanding of cost awareness principles, including budget tracking, cost comparisons, and expense control.
• Prior experience with accounting and budgeting preferred but not required
• Familiarity with reviewing and organizing technical or project documentation to ensure alignment with established standards and requirements
• Proficiency with common business, accounting, and document management software, including Google Workspace.
• Strong communication and coordination skills, with the ability to work effectively across teams and with external partners
• Willingness and ability to complete required training related to safety, compliance, and operational procedures
• Extremely organized and detail-oriented
• Self-directed, able to anticipate needs and solve problems independently
• Reliable and accountable, with strong follow-through on time-sensitive and compliance-critical tasks
• Collaborative and relationship-driven, capable of working effectively with multiple internal and external stakeholders
• Analytical and cost-conscious, with a focus on efficiency and process improvement
• Adaptable and calm under pressure in a fast-paced, deadline-driven environment

Nice To Haves

• Prior experience with accounting and budgeting preferred but not required

Responsibilities

• Coordinate equipment, materials, and vendor support to ensure projects are delivered on schedule, within budget, and in compliance with company standards.
• Collaborate closely with Project Managers, Foremen, and field teams to ensure materials and equipment are ordered, delivered, and available to support project schedules.
• Oversee equipment, fleet, and vehicle compliance, including DMV registrations, emissions programs, Clean Truck Check (CTC), CARB DOORS certifications, ITS-PG&E pre-qualifications, and required regulatory training.
• Process, review, and cost-code project invoices, working closely with Accounting to maintain accurate and timely project cost tracking.
• Manage supplier and vendor accounts, including account setup, pricing coordination, and ongoing vendor relationships.
• Coordinate equipment and material rentals, monitor rental usage, and support cost control through rate comparisons and budget awareness.
• Review and verify material and supplier submittals to ensure compliance with company standards, plans, and specifications prior to distribution.
• Communicate long-lead material items and procurement timelines to project teams to support effective planning and scheduling.
• Support project closeout by obtaining warranty documentation and coordinating as-built drawings and required closeout materials.
• Assist estimating and pre-construction efforts by providing updated material and equipment pricing and supporting new bid opportunities.
• Act as a Project Manager on an as-needed basis to support operational continuity.

Benefits

• Competitive salary based on experience
• Medical, Dental, & Vision insurance
• 401(K) matching
• Paid time off
• A typical hiring range for this position is $30 - $35 USD per hour with the final offer based on your qualifications, job-related skills, and relevant experience.
• In addition, ECG's total rewards offering also includes comprehensive benefits, continuing education bonus program, and opportunities for career growth.
• ECG is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment is decided on the basis of qualifications, merit, and business needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed