Equipment Maintenance Support Assistant

Walbec Group•Greenville, WI

About The Position

Job Description: Roles and Responsibilities Assist shop supervisors in generating, opening, and closing work orders accurately and on time. Scan and upload documents into the 360 system, ensuring all files are organized and accessible. Work with the Shop Parts Manager to ensure parts availability and proper documentation for maintenance tasks. Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources. Build PM parts kits, verifying that all required parts are included and properly documented with P&D (part and description) numbers. Code invoices to streamline the approval process and ensure accurate accounting for maintenance-related expenses. Assist with creating and maintaining reference parts tabs for easy access to essential part information. Regularly update equipment meters (e.g., hours, mileage) to keep track of equipment usage for maintenance purposes. Enter and maintain equipment details accurately in the 360 system to ensure complete and up-to-date records. Organize and track repair requests, ensuring timely processing and prioritization based on urgency. Qualifications and Education Requirements High School Diploma or equivalent Excellent written and verbal communication skills to collaborate effectively with team members and vendors Strong knowledge of Microsoft Excel, including formulas, data management, and report generation Ability to thrive in a demanding environment and handle multiple tasks with shifting priorities Elevated level of comfort with computer software and system navigation Exceptional attention to detail, especially for data entry and documentation tasks Comfortable working in both office and shop environments as needed Willingness to become a power user of the E360 system, ensuring a prominent level of proficiency and troubleshooting capability Preferred Skills Experience with HCSS E360 system The Walbec Group of companies is currently in its third generation of family leadership producing high-quality construction materials and delivering unparalleled professional design, engineering, and construction services. Multi-year Milwaukee Business Journal Best Place to Work honoree and a Best Place to Work by Employ Humanity. Multi-year Best Internship Program by Employ Humanity. Associated with many exciting state, municipal, federal, and commercial projects. Check out our website for a complete list of interesting projects. walbecgroup.com Proud Partner of the Green Bay Packers.

Requirements

High School Diploma or equivalent
Excellent written and verbal communication skills to collaborate effectively with team members and vendors
Strong knowledge of Microsoft Excel, including formulas, data management, and report generation
Ability to thrive in a demanding environment and handle multiple tasks with shifting priorities
Elevated level of comfort with computer software and system navigation
Exceptional attention to detail, especially for data entry and documentation tasks
Comfortable working in both office and shop environments as needed
Willingness to become a power user of the E360 system, ensuring a prominent level of proficiency and troubleshooting capability

Nice To Haves

Experience with HCSS E360 system

Responsibilities

Assist shop supervisors in generating, opening, and closing work orders accurately and on time.
Scan and upload documents into the 360 system, ensuring all files are organized and accessible.
Work with the Shop Parts Manager to ensure parts availability and proper documentation for maintenance tasks.
Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources.
Build PM parts kits, verifying that all required parts are included and properly documented with P&D (part and description) numbers.
Code invoices to streamline the approval process and ensure accurate accounting for maintenance-related expenses.
Assist with creating and maintaining reference parts tabs for easy access to essential part information.
Regularly update equipment meters (e.g., hours, mileage) to keep track of equipment usage for maintenance purposes.
Enter and maintain equipment details accurately in the 360 system to ensure complete and up-to-date records.
Organize and track repair requests, ensuring timely processing and prioritization based on urgency.