Environmental Clerk

Portage County Ohio•Ravenna, OH

27d•$19•Onsite

About The Position

The Environmental Health Clerk provides essential administrative and operational support to the Environmental Health Division. This role is responsible for maintaining accurate records, managing environmental program documentation, and supporting regulatory compliance through data entry, file management, and communication processes. A key function of this position is the use of Scanview, the agency’s electronic records management system. The clerk is responsible for scanning, indexing, retrieving, and maintaining digital records to ensure accuracy, accessibility, and compliance with public records requirements. This includes organizing large volumes of environmental data and ensuring files are properly documented and easily retrievable. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced public health environment while maintaining confidentiality and accuracy.

Requirements

High school diploma or equivalent required; associate’s degree or related administrative experience preferred
Experience with electronic records management systems, scanning, and document control strongly preferred
Strong attention to detail and ability to maintain accurate records
Proficiency in Microsoft Office, including Excel and Word
Ability to manage multiple tasks, meet deadlines, and maintain organization in a high-volume environment
Excellent communication and customer service skills
Ability to maintain confidentiality and handle sensitive information appropriately
Valid driver’s license, proof of auto insurance and reliable transportation
Must be legally authorized to work in the United States without sponsorship

Responsibilities

Perform environmental file maintenance and support mailings, including scanning, typing, copying, mailing, processing, distributing, and filing documents for Environmental Health programs. Programs include Survey Programs, Semi-Public Wastewater Systems, Solid Waste, Stormwater, Wastewater and Service Provider.
Complete and coordinate mass mailings and serve as backup support for outgoing mail, correspondence, permits, and results.
Utilize Scanview (electronic records system) to scan, index, store, and retrieve documents, ensuring all records are accurate, complete, and properly maintained for compliance and accessibility.
Maintain, scan, and file pumping reports; track inspection reports; and prepare and mail environmental correspondence as needed.
Maintain databases and spreadsheets for Environmental Health programs, including data entry, report generation, document tracking, and file maintenance for both current and historical records.
Maintain Operations and Maintenance (O&M) contracts and ensure accurate recordkeeping.
Answer and direct incoming phone calls and messages; greet, screen, and assist visitors in a professional manner.
May be required to operate a vehicle for job-related duties.
Perform other duties as assigned.
Participate in quality improvement team projects and training initiatives, incorporating quality improvement principles into daily work activities.
Participate in public health emergency response activities as needed, including roles within the Incident Command System/National Incident Management System.
Attend and participate in agency-sponsored training, events, and activities.
Gather and organize documents to fulfill public records requests and other reporting obligations.
Participate in activities that support and enhance agency accreditation.
Maintain reasonable and reliable attendance to meet organizational needs and objectives.